City invites bids for traffic signal modernization project.

City of Costa Mesa, Orange County, California
Notice Inviting Bids
NOTICE IS HEREBY GIVEN that the City of Costa Mesa ("City") invites sealed bids, to be submitted electronically only, for the following project:
SIGNAL MODERNIZATION FOR SYSTEMIC SAFETY IMPROVEMENTS, FEDERAL PROJECT NO. HSIPL-5312(107), CITY PROJECT NO. 26-01, 
THIS PROJECT IS SUBJECT TO BUY AMERICA REGULATIONS INCLUDING THE FEDERAL HIGHWAY ADMINISTRATION (FHWA) FINAL RULE EFFECTIVE OCTOBER 1, 2025 FOR MANUFACTURED PRODUCTS
    1. BID SUBMISSION AND OPENING: Bids must be submitted electronically via the City of Costa Mesa's PlanetBids portal before the deadline of 2:00 P.M., Monday, May 4, 2026, at which time or shortly thereafter the City Clerk will open bids electronically through PlanetBids, and the bid results will be posted online via PlanetBids.  No paper bids or any other form of submittal will be accepted outside of PlanetBids.  Any bid received after the scheduled closing time for the receipt of bids will be rejected.  The City is not responsible for and accepts no liability in the event a response is late due to any network, internet, or any other technical difficulty or interruption. It shall be the sole responsibility of the bidder to ensure that his/her/its bid is received by the deadline.
       To access the bid documents and bid on this project, potential vendors and bidders must first register through the City's PlanetBids portal at: 
       https://www.planetbids.com/portal/portal.cfm?CompanyID=45476. 
    2. SCOPE OF WORK AND BID DOCUMENTS: The scope of work consists of traffic signal modifications to implement safety upgrades at 128 signalized intersections in the City. The project elements include new retroreflective border backplates, countdown pedestrian signals, upgrading 8" signal heads to 12" signal heads, implementing leading pedestrian intervals, installing battery backup systems and emergency vehicle preemption. 
       The plans, specifications, and bid documents for this project can be obtained via the City's PlanetBids portal at: https://www.planetbids.com/portal/portal.cfm?CompanyID=45476.
       It is the bidder's responsibility to ensure that the most current version of the solicitation, including any addenda, has been downloaded. Bids received without the applicable addenda will be rejected as incomplete.
    3. PRE-BID MEETING OR JOB WALK: N/A
    4. BID CONTENTS: All bids must be submitted on the proposal form included in the bid documents. No bid will be considered unless it is made on the proposal form furnished by the City and made in accordance with the provisions of the bid requirements. 
    5. BID SECURITY: Each bidder must submit a certified check, cashier's check, or a bid bond, made payable to or in favor of the City of Costa Mesa, in an amount equal to at least ten percent (10%) of the total amount of the bid, to the Costa Mesa City Clerk PRIOR to the bid submission deadline. No bid will be considered unless such certified check, cashier's check, or bid bond is received by the City Clerk PRIOR to the bid submission deadline.
    6. CONTRACTOR'S LICENSE: A valid California Contractor's License Class "C-10" (Electrical) issued by the California Contractors State License Board is required at the time the contract is awarded pursuant to California Public Contract Code section 3300. Each bidder must also be qualified as required by law at the time of the bid opening.
    7. FEDERALLY-FUNDED PROJECT:  This project is a federally-funded project and will be under federal regulations which include the Davis-Bacon Act and related acts.  The wage determination will be under the Davis-Bacon Act and related acts and the Department of Industrial Relations, State of California (the Contractor and Subcontractors shall pay not less than the higher wage rate).
       The City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in the locale in which work is to be performed for each craft classification or type of work needed to execute the contract. Holiday rates shall be paid as specified in the collective bargaining agreement applicable to each particular craft, classification or type of work employed on the project.
       In accordance with Section 1773.2 of the California Labor Code, the Contractor shall post a copy of the determination of the prevailing rate of wages at each job site. The Contractor and any subcontractor(s) shall pay not less than the specified prevailing rates of wages to all workers employed by them in the execution of the contract.
       A Contractor using a craft or classification not shown on the General Prevailing Wage Determinations may be required to pay the wage rate of the craft or classification most closely related to it as shown in the General Determinations effective at the time of the Call for bids.
       The Contractor shall comply with the provisions of Section 1770 to 1780, inclusive, of the California Labor Code; the prevailing rate and scale of wages established by the City of Costa Mesa, which are on file with the City Clerk of the City of Costa Mesa; and shall forfeit penalties prescribed therein for noncompliance of said Code. The Project shall follow the latest Build America Buy America (BABA) requirements. The Project shall also follow the recent FHWA Buy America Final Rule requirements for projects obligated on or after October 1, 2025 amending regulations pertaining to manufactured products. 
       For more information on the Buy America Final Rule, please see the following link: https://highways.dot.gov/newsroom/fhwa-announces-updates-buy-america-requirements-promote-domestic-manufacturing
    8. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS: Pursuant to Labor Code sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work unless registered and qualified pursuant to Labor Code section 1725.5. 
    9. PREVAILING WAGES: This project is a "public work" subject to prevailing wage requirements. Pursuant to provisions of Sections 1770 et seq. of the California Labor Code, all works employed on the project shall be paid not less than the general prevailing rate of per diem wages, as determined by the Director of the Department of Industrial Relations (DIR) for work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. Copies of the prevailing rate of per diem wages are on file with Costa Mesa Public Works Department and are available to any interested party upon request. The applicable State prevailing wages are also set forth on the Department of Industrial Relations' website: http://www.dir.ca.gov; these rates are subject to predetermined increases. The prime contractor shall post a copy of the DIR's determination of the prevailing rate of per diem wages at each job site. This project is subject to compliance monitoring and enforcement by the DIR. 
    10. PAYMENT BOND AND PERFORMANCE BOND: A Payment Bond and a Performance Bond, each in the amount of 100% of the contract amount, will be required of the successful bidder prior to award of the contract.
    11. RETENTION: The City withholds five percent (5%) of each progress payment as retention. Pursuant to Public Contract Code section 22300, the successful bidder may substitute certain securities for money withheld by the City to ensure performance of the contract. At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to the contractor. Securities will be returned to the contractor upon satisfactory completion of the contract. 
    12. NON-DISCRIMINATION: The bidding process and contract are subject to State and Federal non-discrimination requirements, including but not limited to the requirement that no person or business shall discriminate on the basis of race, color, national origin, ancestry, religious creed, physical disability, mental disability, medical condition, marital status, sex, gender, gender expression, gender identity, sexual orientation, age, or military or veteran status in its solicitation, selection, hiring, or treatment of individuals or businesses in connection with the bidding process or work performed for the City in connection with the project.
    13. CITY'S RIGHT TO REJECT BIDS: The City of Costa Mesa reserves the right, in its sole discretion, to reject any or all bids, or to waive any minor irregularities or informalities in any bid.
    14. ADDITIONAL REQUIREMENTS: This project is subject to local, State, and Federal regulations and requirements, as detailed in the bid documents.
For all inquiries, please contact Senior Management Analyst: Kevin Gaxiola, Public Works Department, via e-mail at Kevin.Gaxiola@costamesaca.gov. 

Brenda Green, City Clerk,City of Costa Mesa, Dated: April 1, 2026