Request for proposals for a new indoor sports facility in Sarasota.

REQUEST FOR PROPOSALS (RFP) 
Indoor MultiUse Sports and boathouse Facility 
Issued by: Nathan Benderson Park Conservancy 
Issue Date: April 21, 2026 
Proposal Due Date: May 22, 2026 
1. Introduction and Purpose 
Nathan Benderson Park Conservancy is seeking proposals from qualified construction firms for the construction of a new indoor multiuse sports and recreation facility. The intent of this Request for Proposals (RFP) is to identify a highly qualified firm with demonstrated experience delivering similar facilities, particularly largescale indoor athletic complexes, in climates comparable to the project location. 
Selection will be based on a qualificationsdriven evaluation process, with cost considered along with contractor fees 
2. Project Overview 
The proposed project consists of the construction of a new indoor sports and support facility that will include, at a minimum, (see Architectural drawings in file directory) the following components: 
 Eight (8) fullsize indoor basketball (16 Volleyball) courts, w baskets, nets. Etc.  
 Concession, full kitchen and food service area(s) 
 Multiuse / flexible programming space 
 Boathouse facilities (including storage and support areas) 
 Weight rooms and fitness training areas 
 Administrative and office space 
 Boardroom and VIP space 
 Restrooms, locker rooms, and support spaces 
 Technology  Digital signage, scoreboard, IT infrastructure 
 Building systems, site coordination, and all associated infrastructure 
The facility is intended to support yearround use for tournaments, training, community recreation, and administrative functions. 
3. Project Location 
The project will be located in Sarasota, Fl. Proposers should consider local climate conditions, permitting requirements, labor availability, and logistical considerations associated with construction in this region. 
4. Scope of Services 
The selected firm will be responsible for, at a minimum: 
 Construction of all building, structural, mechanical, electrical, plumbing, and specialty systems 
 Coordination with designers, consultants, and owner representatives 
 Site logistics, safety management, and quality control 
 Commissioning, closeout, and warranty services 
 Site and Utility work is included 
5. Proposal Requirements 
Proposals shall be concise, well organized, and include the following information: 
5.1 Firm Qualifications and Experience 
 Company background, history, and years in business 
 Description of the firms experience constructing similar facilities, including but not limited to: 
 Indoor basketball or courtbased athletic facilities 
 Multicourt or tournamentscale sports complexes 
 Facilities with fitness, concession, and office components 
 boathouses 
 For each relevant project, provide: 
 Project name and location 
 Size and scope 
 Construction cost 
 Delivery method 
 Owner reference and contact information 
5.2 Climate and Environmental Experience 
 Description of projects completed in climates similar to the project location 
 Experience addressing climatespecific considerations such as: 
 Energy efficiency and building envelope performance 
 Indoor air quality and humidity control for athletic facilities 
 Wind (Hurricane) loads 
5.3 Project Team 
 Identification of key personnel proposed for this project 
 Resumes highlighting relevant experience with comparable facilities 
 Description of the firms approach to project management, quality control, and safety 
5.4 Cost Proposal 
 Preliminary construction cost estimate or proposed fee structure, as applicable 
 Description of cost control methods and value engineering experience 
 Examples of successfully delivering projects within budget 
5.5 Familiarity with the Local Area 
 Experience working in Southwest Florida. 
 Familiarity with local codes, permitting agencies, subcontractor markets, and suppliers 
 Description of any existing relationships that may benefit the project 
5.6 Business Health and Capacity 
 Statement regarding the financial stability and overall health of the firm 
 Disclosure of: 
 Current and projected workload 
 Outstanding or pending litigation 
 Any defaulted or terminated contracts within the past five (5) years 
 Evidence of bonding capacity and insurance coverage 
5.7 Additional Relevant Experience 
 Experience with public or private sports facilities 
 Experience with fasttrack or phased construction 
 Experience coordinating with multiple stakeholders or community users 
 Proven track record of on time and withing budget projects. 
6. Evaluation Criteria 
Proposals will be evaluated using the following criteria and relative weighting: 
1. Qualifications and Relevant Experience  Similar facilities, complexity, and scale 
2. ClimateSpecific and Technical Experience  Demonstrated success in comparable environments 
3. Project Team and Management Approach  Experience, organization, and proposed staffing 
4. Cost and Cost Control Approach  Competitiveness, transparency, and budget management 
5. Familiarity with the Local Area  Local knowledge and resources 
6. Business Health and Capacity  Financial stability and ability to perform the work 
7. Completion on time and withing budget  Proof of relevant experience of meeting deadlines. 
Nathan Benderson Park Conservancy reserves the right to conduct interviews, request additional information, or negotiate with one or more proposers. 
7. Proposal Submission Instructions 
 Proposals shall be submitted electronically and/or in hard copy as specified below: 
 Number of copies: 3 
 Submission address or email: Nathan Benderson Park Conservancy 
 5851 Nathan Benderson Circle, Sarasota, Fl 34235:  
Bpatneaude@nathanbendersonpark.org  
 Proposals must be received no later than May 22, 2026 5:00pm. Late submissions may not be considered. 
8. Schedule (Anticipated) 
 RFP Issued: April 21, 2026 
 Questions Due: April 30, 2026 
 Responses to Questions Issued: May 5, 2026 
 Proposals Due: May 22, 2026 
 Interviews (if required): May 29, 2026 
 Selection and Notice of Award: June 15, 2026 
 Required Completion date 05/2028 
9. General Conditions 
 Nathan Benderson Park Conservancy reserves the right to reject any or all proposals 
 This RFP does not commit the Owner to award a contract or pay any costs incurred in proposal preparation 
 All submitted materials become the property of Nathan Benderson Park Conservancy 
10. Contact Information 
All communications regarding this RFP shall be directed to: 
Courtney Kreilick, Nathan Benderson Park Conservancy,  
CKreilick@nathanbendersonpark.org 941 358 7275 
April 24; May 1, 8, 15, 2026	26-00945S