Bids requested for parking lot milling and resurfacing at Dixie High School.

The Board of Education of New Lebanon Local School District, New Lebanon, Montgomery County, Ohio, is requesting proposals for PARKING LOT MILLING AND RESURFACING at Dixie High School.  The facility is located at 300 S. Fuls Rd., New Lebanon, OH.

The New Lebanon Local School District is accepting fixed bids for the milling, resurfacing and painting of parking lot markings of the main parking lot at  Dixie Middle School.  

Asphalt Milling 
Mill and remove approximately 1.5 inches of existing asphalt pavement within the designated work area. All milled material shall be removed from the site and disposed of or recycled by the Contractor.  A map of the designated area will be provided at the time the bidder visits the site.

Surface Preparation, 
Tack Coat, and Paving 
Clean milled surfaces and apply trackless tack coat prior to paving. Furnish and install 1.5 inches of new hot mix asphalt. Asphalt shall be placed and compacted to achieve proper density, a smooth finished surface, and positive drainage. 

Pavement Markings 
Layout and stripe pavement markings per Owner specifications and applicable ADA requirements. 

Notes and Clarifications 
All work shall be performed in accordance with generally accepted industry best practices to ensure long-term pavement performance and durability. Quantities shown are approximate; Contractor shall verify all field conditions, dimensions, and quantities prior to construction. The intent of this scope is to provide a complete, uniform, and functional pavement surface. Any incidental work necessary to achieve this intent, though not explicitly listed, shall be considered included. All work shall be executed in a manner that maintains proper drainage, minimizes disruption to school operations, and results in a clean, professional finished appearance. 

Materials Verification 
The School District reserves the right to request and review asphalt material tickets, delivery receipts, and related documentation to verify quantities and compliance with project requirements. 

Warranty 
The Contractor shall provide a one (1) year warranty covering materials and workmanship, commencing on the date of substantial completion. 

It will be the responsibility of the bidder to familiarize themselves with the facility and any or all abnormalities that may be present.  Care shall be taken to prevent any damage to existing facilities and to ensure prompt completion to allow usage as needed.  The project may start on or after June 1, 2026 and must be completed by July 31, 2026.

The selected company shall provide proof of insurance with liability coverage at a minimum of $1,000,000 and also proof of current workmen's compensation coverage for all employees and contract labor that may be on site. 

The district prefers that bidders have at least 5 years of successful business experience in parking lot resurfacing.

The district is an entity operating under the Ohio Revised Code as a governmental unit and, as such, is exempt from all state and local taxes.  

The successful bidder shall be issued a purchase order for the full amount of the bid, and no changes to the amount will be allowed once agreed.  Payment shall be made in full within 30 days following completion of the project and receipt of an invoice from the vendor.  A performance bond will not be required of the successful bidder unless the bidder requires a deposit of funds prior to the completion of the project.  Questions are to be addressed to Mr. Lance Hoop, Maintenance Director, via email at lhoop@newlebanonschools.org  to provide all with documentation of responses.

Proposals will be accepted by mail, email, or hand delivery, at the office of the Treasurer, through March 13, 2026, at 2:00 p.m. and the bids will be opened on March 13, 2026, at New Lebanon Local Schools Board Office located at 320 S. Fuls Rd, New Lebanon OH 45345 at 2.01 p.m. and read and recorded by the Treasurer.  

Following the review of all proposals, a final decision on the successful bidder will be made at our March 2026 Board Meeting, at which time all bidders will be made aware of the outcome.
2-19, 2-26/2026