Sealed bids for Leisure Center Phase 1 due March 12, 2026.

NOTICE TO BIDDERS1. Sealed Bids will be received in a sealed envelope addressed to the Town of Hickory Creek, Texas, 1075 Ronald Reagan Ave, Hickory Creek, Texas 75065 , until 2:00 p.m. , on Thursday, March 12, 2026 (“Closing Time”) for the following project:
LEISURE CENTER – PHASE 1BID # 2026-01
At the above time and place the bids will be publicly opened and read aloud and retained by the Purchasing Office for tabulation, verification and evaluation.
Thursday, March 5, 2026 at 5:00 pm will be the deadline for receipt of bidder questions. After that day and time, no bidder questions will be accepted or answered by the Engineer or Town. All questions must be submitted in writing to Kaylie Flynn at email address kflynn@halff.com , or Greyson Priestner at email address gpriestner@halff.com .
A non-mandatory Pre-Bid Meeting will be held on Tuesday, February 24, 2026 at 10:00 a.m. at the Hickory Creek Town Hall, 1075 Ronald Reagan Ave, Hickory Creek, Texas 75065.
2. The Project consists of furnishing all labor, equipment and materials (except as otherwise specified), and performing all work necessary for the construction of Leisure Center – Phase I. The scope of work associated with the project includes concrete pavement, sidewalks, storm drain pipe, headwalls, detention pond, pickleball court, erosion control, earthwork, traffic control and pavement markings.
3. Bids shall be submitted in sealed envelopes addressed to the Purchasing Manager upon the blank form of the bid form furnished, and shall be marked on the outside of the envelope with the following information: (a) the submitting firm's name and (b) “BID # 2026-01 LEISURE CENTER – PHASE 1 – DO NOT OPEN UNTIL THURSDAY, MARCH 12, 2026 AT 2:00 P.M.”
4. A Bid Bond in the form of a cashier's check, a certified check, or an acceptable bidder's bond made payable without conditions to the “Town of Hickory Creek, Texas” in an amount of not less than five percent (5%) of the total amount of the bid submitted, must accompany each bid as a guarantee that if awarded the contract, the bidder will promptly enter into a contract and execute such bonds as are required and provide evidence of all required insurance coverage . All bidders' security will be retained until a contract has been awarded and executed.
5. Plans, Specifications and Contract Documents may be examined without charge at the following locations: 1) Halff Associates, Inc. at 2380 Performance Dr, Building C, Suite 150, Richardson , Texas 75082 , 2) Hickory Creek Town Hall, 1075 Ronald Reagan Ave, Hickory Creek, Texas 75065 , or 3) download from civcastusa.com. Otherwise, please contact Kaylie Flynn at kflynn@halff.com , or Greyson Priestner at gpriestner@halff.com to receive a link to download the plans and bidding documents.
6. Hard copies of the Plans and Specifications and Contract Documents may be purchased from the Halff Associates, Inc. 2380 Performance Dr, Building C, Suite 150, Richardson , Texas 75082 in the amount of $100.00 for each set. Requests for hard copies must be made at least 24-hours prior to picking up the plans. THE PURCHASE PRICE IS NON-REFUNDABLE. 
7. The Town reserves the right to accept the bid which, in its judgment is the lowest responsible bid; to reject any or all bids; and to waive irregularities or informalities in any bid received, deemed to be in the best interest of the Town. Conditional or qualified bids will not be accepted. In case of ambiguity or lack of clarity in one or more prices listed in the bid proposal, the Town reserves the right to accept the most advantageous construction of the proposed price(s) to the Town or to reject the bid. No officer or employee of the Town shall have a financial interest, direct or indirect, in any contract with the Town of Hickory Creek. No bid may be withdrawn, cancelled or rescinded within one hundred twenty (120) days after the Closing Time without prior written approval of the Purchasing Manager.
8. The date/time stamp located in the Town of Hickory Creek Purchasing Office serves as the official time clock. The Town of Hickory Creek cannot and does not guarantee that any proposals sent to the Town via United States Postal Service, Federal Express, United Parcel Services or any other similar delivery service will be delivered to the Purchasing Office prior to the Closing time. It is recommended that bid deliveries be made either in person or via an alternate delivery method ensuring delivery to the Purchasing Office. Bidder bears full responsibility for ensuring the bid is delivered to the specified location by the Closing Time. The mere fact that a bid was dispatched will not be considered. Submissions received in the Purchasing Office after the Closing Time shall be returned unopened.
TOWN OF HICKORY CREEKBy Kaylie Flynn, PE(214) 346-6200
Advertising Dates: Denton Record Chronicle: Saturday, February 14, 2026 and Saturday, February 21, 2026.
drc 02/14/2026, 02/21/2026