Request for proposals for solar street lighting in West Port community.

WEST PORT COMMUNITY DEVELOPMENT DISTRICT INFORMAL REQUEST FOR PROPOSALS  STREET LIGHTS
Charlotte County, Florida
The West Port Community Development District (District) hereby requests proposals (RFP) from firms to provide approximately 226 solar street lighting packages (poles/fixtures/solar panels/embedded controls/photometrics/installation) (Street Lights) for streets within the West Port community. Please contact the District Manager for an electronic CAD file of the site plan.
As part of any proposal, an interested firm should submit pricing information, delivery and installation schedule, lighting specifications, and information about the firms background, production and delivery capabilities, and any other pertinent information. Each proposer should also supply any applicable financial information about the proposer, insurance and warranty information, a form of contract, and references from other similar projects. Further, the District is conducting this RFP on an informal basis due to the unique nature of its circumstances, including the fact that the District is seeking a lease option and is replacing the existing lights within the community after prior lights failed during a storm event. As a point of clarification, the District would consider proposals for long-term leases with maintenance included, purchases of lights with
seller or other financing (but maintenance separate), and other options. 
Each proposer must submit a proposal via email and in PDF format to: suitk@whhassociates.com (District Manager), with the regarding line labelled: Streetlight Proposal  West Port CDD. The District would appreciate receiving proposals by noon on Friday, February 6, 2026, and welcomes proposers to attend the Districts upcoming Board meeting, which will be held on February 10, 2026 at 12:30 p.m. at the Country Inn & Suites by Radisson, 24244 Corporate Court, Port Charlotte, Florida 33954. The District anticipates having its Board review and discuss the proposals at that time, and may request short presentations and Q&A sessions with proposers. To be eligible to submit a proposal, an interested firm must hold all required local, state and federal licenses in good standing and be authorized to do business in Charlotte County and the State of Florida.
Proposals will be evaluated on the basis of schedule, experience, financial capacity, price, contract terms, insurance requirements, lighting design, and other criteria that the District determines to be in its best interests. Further, the District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, provide for the delivery of the project in phases, and waive minor or technical irregularities in any proposal, as it deems appropriate, and if the District determines in its discretion that it is in the Districts best interests to do so. There are no bid protest rights of any kind associated with this informal RFP.
Please direct any questions relative to this procurement to the District Manager.
Kristen Suit
Wrathell Hunt & Associates, LLC
Publish: 02/02/26
426749   3981786