Bids requested for gym and media center renovations at local elementary schools.

WILLINGBORO BOARD
OF EDUCATION
REQUEST FOR BIDS
 
CONTRACT #29.02 – Gym Additions and Media Center Renovations at Twin Hills, W.R. James, and Hawthorne Park Elementary Schools
 
Bid Advertisement
 
The Willingboro Board of Education of Willingboro, New Jersey, hereby advertises for competitive bids in accordance with N.J.S.A. 18A:18A-21(a) (b) for a single overall contract in accordance with NJSA 18A:18A-18(b) (2):
 
Contract: #29.02 - Single Overall Contract for
Title of Bid: Gym Additions and Media Center Renovations at Twin Hills, W.R. James, And Hawthorne Park Elementary Schools
 
Bidders shall be prequalified by the New Jersey Division Property Management and Construction in the trade categories listed below, or name such prequalified subcontractors:
 
Trade Category # Title
C008 or C009 General Construction or General Construction Additions and Alterations
 
The project consists of new gymnasium additions to the existing elementary schools and selective demolition to create a physical connection. The new programmatic spaces include a new gymnasium, office, storage room, and connecting corridor per location. Further Renovation of existing media centers includes new flooring, media centers fixtures and furnishings, lighting, window book shelfs and workstations. The project also includes related site upgrades.
 
The bid documents have been prepared by the firm LAN Associates Engineering, Planning, Architecture, Surveying, Inc. (LAN). All necessary bid specifications and bid forms are available (via an electronic web link) between the hours of 9:00 a.m. and 4:00 p.m. on business days by LAN's office. Bid documents shall be made available via a web link by emailing biddocs@lanassociates.com with copy to chloe.letteri@lanassociates.com. Email requests must reference the Gym Additions and Media Center Renovations at Twin Hills, W.R. James, And Hawthorne Park Elementary Schools and must include Bidder's Company, Company Address, Point of Contact, Telephone and if applicable, Facsimile numbers, and Bidder's email address. Physical copies/prints of documents will not be sent.
 
All questions, comments, and inquiries shall be submitted to LAN (Attention: Mr. Chad Conley at
chad.conley@lanassociates.com, and Ms. Savita Nayak at Savita.Nayak@lanassociates.com, with copy to Ms. Chloe Letteri at chloe.letteri@lanassociates.com) in writing and will be responded through Addenda sent to all bidders via email.
 
Bidders are requested to submit in accordance with N.J.S.A. 18A: 18A – 18(b)(2) one Lump Sum Bid for all work and materials.
 
Bids must be sealed and delivered to the Willingboro Country Club Administration Building (Office of the School Business Administrator, Mr. Jason Jones) located at 440 Beverly Rancocas Road, Willingboro, New Jersey 08046, on or before the date and time indicated below. It is recommended that bidders send their responses through the US Postal Service certified mail or overnight mail which provides certification of delivery to the sender or to hand deliver their bids to the Country Club Administration Building between 8:00 AM and 4:00 PM Monday through Friday. The envelope shall bear the following information:
 
Title: Contract #29.02 – Gym Additions & Media Center Renovations at Twin Hills, W.R. James, And Hawthorne Park Elementary Schools
Name and Address of the Bidder
Date: April 23rd, 2026
Time: 3:00 p.m.
 
Please note that the bid opening process will begin on the above advertised date at 3:00 p.m. All attendees shall report to the main entrance of the building and will be escorted to a meeting space by the Owner. Bids may also be submitted to Mr. Jason Jones, Business Administrator, or his designee, at the bid opening meeting, prior to the advertised date and time. On the advertised date and time, the School Business Administrator shall publicly receive and open all bids and announce the names of the vendors and their prices. Bids may be viewed by interested parties on the advertised bid date and time.
 
No bids shall be received after the time designated in the advertisement. (N.J.S.A. 18A:18A-21(b)). The Board of Education does not accept electronic (e-mail) submission of bids.
 
There will be a Pre-Bid Meeting on Thursday, April 2nd, 2026, at 2:30 p.m. While attendance is not mandatory, all prospective bidders are strongly encouraged to attend this important meeting, which will start at which will meet at the Board of Education offices, 440 Beverly Rancocas Rd, Willingboro, NJ 08046, and then travel to project locations. It is the intent of the Pre-Bid Meeting to offer all interested bidders access to the project site following the pre-proposal meeting. Failure to attend the Pre-Bid Meeting will not excuse any bid mistake and/or omission due to bidder's ignorance of information disseminated at the meeting.
 
Additional time sensitive dates for the project are:
 
Pre-Bid Meeting Thursday, April 2nd, 2026, at 2:30 p.m.
Final day for Questions to the Architect: Thursday, April 9th, 2026, at 5:00 p.pm
Date of Issuance of Addendum (if necessary): Monday, April 13th, 2026, by 5:00 p.m.
Receive Bids: Thursday, April 23rd, 2026, by 3:00 pm
Notice of Award/Notice to Proceed, on or about: Tuesday, April 28th, 2026
Site Mobilization: Upon execution of contracts, bonds, and insurance
Substantial Completion - Gyms Friday, August 27th, 2027
Substantial Completion - Media Centers Friday, August 28th, 2026
 
All bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., Affirmative Action Against Discrimination (N.J.A.C. 17:27-1 et seq.) An Initial Project Workforce Report will be required from the successful contractor. (Form AA-201).
 
Contractors bidding on this project are to comply with the requirements of the Prevailing Wage Rate Determination pursuant to N.J.S.A. 34:11-56.25.
 
A bidder on a public works project for a Board of Education where the cost of the work exceeds $20,000.00 must first have been qualified by the Department of the Treasury, Division of Property Management and Construction, pursuant to N.J.S.A. 18A:18A-27 through 33, and shall submit with his bid a Prequalification Affidavit, a copy of a valid and active NOTICE OF CLASSIFICATION, a certified copy of a Total Amount of Uncompleted Contracts Form, and an Affidavit that subsequent to the latest such statement submitted by him, there has been no material adverse change in his qualification information except as set forth in said Affidavit. Failure to submit these forms may result in the disqualification and rejection of the bid.
 
Each bid shall be accompanied by a bid bond, cashier's check or certified check made payable to the Willingboro Board of Education, for ten percent (10%) of the amount of the total bid, however, not to exceed $20,000.
 
Bidders are required by law (Chapter 33, Laws of 1977) to submit a statement of ownership disclosure form setting forth the names and addresses of all persons and entities that own ten (10%) percent or more of its stock or interest of any type at all levels of ownership.
 
The bid package will also include other documents that must be completed and returned with the bid. Failure to comply with Instructions to Bidders and to complete and submit all required forms, may be cause for disqualification and rejection of the bid.
 
All contractors named in this proposal, shall possess a valid Contractor's Registration Certificate pursuant to N.J.S.A. 34:11-56.48 et seq., at the time the proposal is received by the Board of Education.
 
No bids may be withdrawn, except in accordance with the Public School Contracts Law, for a period of sixty (60) days after the date set for opening of bids.
 
The Board of Education reserves the right to reject any or all bids, pursuant to N.J.S.A. 18A:18A-18, N.J.S.A. 18A:18A-2(s), (t), (x), (y), 18A:18A-4(a-c), and N.J.S.A. 18A:18A-22, and to waive any informalities that may be in the best interest of the board.
 
CONFIDENTIALITY OF ELECTRONIC FILE TRANSMISSIONS
 
The Drawings, renderings, photographs, blueprints, specifications, and bidding documents are considered proprietary and confidential property of the Willingboro School District. All electronic file transfers of this information to the bidders and/or contractors is specifically designated as “confidential” and “business proprietary,” the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants, contractors and subcontractors whose contracts include similar restrictions on the use of such confidential and proprietary information. The information transmitted in the bidding documents relates to a school construction project and the security and confidentiality of those documents is critical to the health and safety of the children. Therefore, any bidder and/or contractor and/or subcontractor discovered to have published or disseminated this information in the public domain, unless pursuant to the exceptions stated above, shall be subject to significant penalty and may not be permitted to bid on the instant project.
 
As a condition precedent to receipt of the Bid Documents, all bidders must agree to dispose of, destroy and/or return the information forwarded to it within three (3) days of the Bid submission date.
 
Mr. Jason Jones
Business Administrator/Board Secretary
Willingboro Board of Education
440 Beverly Rancocas Road
Willingboro, New Jersey 08046
Email: jjones@wboe.net
3/29/2026 ($158.34)