Resolution for cash receipts and disbursement procedures by the Board of Fire Commissioners.
Official Courthouse Record · AI-summarized for clarity
- Published
- Category
- Other
- City
- Port Norris
What You Should Do Next
- 1
Review Procedures
Familiarize yourself with the cash receipt and disbursement procedures outlined in the resolution.
- 2
Attend Board Meetings
Participate in upcoming Board meetings to stay informed about financial approvals and procedures.
- 3
Contact Treasurer
Reach out to the Treasurer for any questions regarding the financial processes or requisitions.
Frequently Asked Questions
- What are the cash receipt procedures?
- The Treasurer opens mail daily, records receipts in QuickBooks, and prepares deposit tickets.
- How are cash disbursements handled?
- Commissioners generate requisitions, and the Treasurer ensures funds are available before processing orders.
- Who approves the bill list?
- The Board approves the bill list during meetings, and the Treasurer prepares checks afterward.
The above suggestions and answers are AI-generated for informational purposes only. They may contain errors. NoticeRegistry assumes no responsibility for their accuracy. Consult a qualified professional before taking action.
Full Notice Text
PUBLIC NOTICE BOARD OF FIRE COMMISSIONERS COMMERCIAL TWP DISTRICT #1 PORT NORRIS, NEW JERSEY Resolution #2026-7 CASH RECEIPTS PROCEDURES On a daily basis the Treasurer will open all mail received by the District. The Treasurer will then enter into the QuickBooks program all monies received. To include but not limited to the following information: - The date received - The name of the payee - The amount received - The Form of payment - The revenue account to which the money is credited - The total funds received for the day A deposit ticket is prepared by the Treasurer and the deposit is made. The deposit is taken to the bank by the Treasurer and the stamped deposit ticket is filed in the receipts folder in the Commissioner office. On a monthly basis a report will be generated from the QuickBooks program and presented to the Board for their approval. The Secretary of the Board will ensure that this is properly recorded in the minutes of the District's meetings. Cash Disbursements A requisition is generated by the Commissioner who requires the purchase. The requisition, along with all quotes received (if applicable) is given to the Treasurer who ensures that sufficient funds are available in the budget line item to be charged. The Treasurer is also responsible to ensure that the proper bid or quote procedures are followed when applicable. Once the Treasurer has approved the requisition a purchase order is created and the goods and/or services may be ordered. Upon receipt of the goods and/or services they are checked in and the purchase order is signed designating that the goods and/or services have been received. The purchase order is then returned to the Treasurer who ensures that the vendor declaration is proper signed. Once the invoice is received the Treasurer will compare the invoice to the purchase order to ensure that they are in agreement. The Treasurer will then prepare a bill list for the next Board meeting. This list includes the vendor, purchase order number and amount to be paid. The Secretary is responsible for recording the motion on the bills and the inclusion of the list with the official minutes. Once the Board's approval has been obtained the Treasurer will prepare the checks and mail to the vendor. Once the checks have been prepared the invoice will be marked to indicate that the payment has been made. A check register will be prepared based on the approved bill list and will be signed by both the Treasurer and another Commissioner documenting that both have reviewed and are in agreement with the checks to be disbursed. If state contract vendors are being used for a purchase then the applicable state contract number will be included on the purchase order and the Board will formally approve the use of this contract in the minutes prior to the issuance of the purchase order. C. Rhubart Secretary BOFC District #1 Cost $117.00 4/15/26 1T (11087085)