Cortland Enlarged City School District invites bids for HVAC and plumbing projects.

CORTLAND COUNTY

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INVITATION FOR BIDS




The Cortland Enlarged City School District invites sealed bids, in duplicate, for:




Site

HVAC

Plumbing




For: Cortland Enlarged City School District

2021 Capital Project – Phase 4 for: 




Junior Senior High School (SED #11-02-00-01-0-007-021)

8 Valley View Drive

Cortland, New York 13045




Randall Middle School (SED #11-02-00-01-0-002-014)

31 Randall Street

Cortland, New York 13045




SUBMISSION OF BIDS

Bids will be received by the Owner until 3:00 PM , Local Time, Tuesday, March 17, 2026, at the office of Kris Williamson, Business Administrator, Cortland Enlarged City School District, 1 Valley View Drive, Cortland, New York 13045. Contractors should refer to the 2008 Wicks Reform for additional bid submission procedures not otherwise outlined in the contract documents.




OPENING OF BIDS

Bids will be opened and read aloud at 3:30 PM, Local Time, on Tuesday, March 17, 2026 , in the District Office (Kaufman Center) Conference Room, at 1 Valley View Drive, Cortland, New York 13045.




EXAMINATION OF CONTRACT DOCUMENTS

Contract Documents may be examined at the following locations:




King + King Architects, LLP

358 West Jefferson Street

Syracuse, NY 13202

315.671.2400

315.671.5500 (f)

Plan & Print Systems, Inc.

6160 Eastern Avenue

Syracuse, NY 13211

315.437.5111

315.463.1510 (f)







Builders Exchange of the Southern Tier

15 Belden Street

Binghamton, NY 13903

607.771.7000

607.771.7001 (f)

Eastern Contractors Association

6 Airline Drive

Albany, NY 12205

518.869.0961

518.869.2378 (f)







Builders Exchange of Rochester

180 Linden Oaks

Suite 100

Rochester, NY 14625

585.586.5460

585.586.1580 (f)

Syracuse Builders Exchange

6563 Ridings Road

Syracuse, NY 13206

315.437.9936

315.437.5044 (f)




Tri-County Builders Exchange Plan Room, c/o Pickett Building Management

6459 State Highway 23

Oneonta, NY 13820

607.432.6641

607.433.6284 (f)





Mohawk Valley Builders Exchange

10 Main Street, Suite 202

Whitesboro, NY 13492

315.736.2441

315.736.2445 (f)

info@mvbe.com / www.mvbe.com





Northern NY Builders Exchange

22074 Fabco Road

Watertown, NY 13601

315.788.1330

315.788.9357 (f)


Dodge Data & Analytics

www.construction.com




OBTAINING ELECTRONIC CONTRACT DOCUMENTS

Contract Documents may be downloaded from the Plan and Print Systems, Inc. website for a non-refundable cost of $49.00. Electronic Contract Documents on a flash drive may also be obtained from Plan & Print (Telephone: 315.437.5111, Fax: 315.463.1510) upon payment of a non-refundable $49.00 plus shipping and handling per flash drive. Contact Plan & Print for shipping and handling costs. Checks shall be made payable to Plan & Print Systems, Inc.




OBTAINING PAPER CONTRACT DOCUMENTS

Contract Documents may be obtained at Plan & Print Systems, Inc., 6160 Eastern Ave, Syracuse, NY 13211 (Telephone: 315.437.5111, Fax: 315.463.1510) upon receipt of a $100.00 deposit per set. Checks for deposit for Contract Documents shall be made payable to Cortland Enlarged City School District. Cash will not be accepted as a deposit. Prospective Bidders will be issued a maximum of two (2) sets each. Subcontractors, Material Suppliers, etc., will be issued a maximum of one (l) set each.




Contract documents will be delivered via UPS Ground service upon request and receipt of an additional non-refundable delivery and handling charge, payable by separate check to Plan & Print Systems, Inc. Contact Plan & Print for shipping and handling costs.




Any sets required in excess of the above-mentioned maximums are to be obtained directly by interested parties at the full cost of printing, at their cost , directly from Plan and Print Systems.




Only complete sets will be issued. 




At the time the order is placed, plan holder shall advise Plan and Print Systems of status as to prime bidder, subcontractor, or material supplier and to trade affiliation. Postal address, telephone number, fax number, and email will also be required.




ADDENDA

Addenda for this project will be emailed to each plan holder of record, except as noted. Addenda containing full sized drawings will be issued in hard copy format only and sent via UPS. It is the responsibility of each prospective bidder to submit an accurate email address when requesting Bidding/Contract Documents and to download each addendum. Addenda will be sent to the e-mail address on record.




RETURN OF CONTRACT DOCUMENTS

Upon returning sets promptly and in re‑usable condition to Plan & Print Systems, Inc. within 30 days after the date of the Bid opening, deposits will be refunded as follows:

l. Any Bidder will be refunded his or her deposit in full. 



2. All other persons receiving any or all the Contract Documents, including Subcontractors and Material Suppliers, will be refunded their deposit in full. 



All Contract Documents received (except for Documents held by Successful Bidders) must be returned

to Plan & Print Systems, Inc ., at the above address.




For Contract Documents which are not returned to the printer within this 30-day period, deposits will NOT be refunded.




RIGHT TO WAIVE OR REJECT

The Owner reserves the right to waive any informality in or to reject any or all Bids.




BID SECURITY

Each Bidder must deposit with its Bid, security in an amount and form subject to the conditions provided in the Contract Documents.




WITHDRAWAL OF BIDS

Withdrawal of Bids will be subject to the conditions provided in the Instructions to Bidders.




COMPLETION TIME

The work of this project shall be completed by the dates set forth in SECTION 011100 entitled “MULTIPLE CONTRACT SUMMARY.”




PRE‑BID MEETING

A Pre‑Bid Meeting will be held to answer questions that may arise during the bidding period. The meeting will be held at 2:30 P.M. on Wednesday, March 4, 2026 at the Junior Senior High School, 8 Valley View Drive, Cortland, New York, 13045. Meet at the “Evening Entrance.”




INSPECTION OF SITE

Bidders will be able to visit the Site at the convenience of the Cortland Enlarged City School District with a minimum of forty-eight hours prior notification to Mr. Frank Gaglianese (Watchdog Building Partners) by telephone at 315-719-8556.




REQUESTS FOR INFORMATION

Requests for interpretation, information or clarification (RFI) of the Contract Documents must be made in writing to King + King Architects. Responses to RFIs will not be made over the telephone. Responses to RFIs will be advisory only and will not modify the Contract Documents. The Contract Documents stand as published except as modified by written Addenda before bid and Modifications after execution of the Agreement. The last day for pre-Bid RFI’s is Tuesday March 10, 2026.




RFIs are to be e-mailed to both:

Ms. Welch’s attention at swelch@kingarch.com and

Ms. Wingrove’s attention at bwingrove @WatchDogBP.com




END OF INVITATION FOR BIDS