City of Weston seeks proposals for general maintenance and repair services.

NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Weston, Florida, Indian Trace Development District and Bonaventure Development District (collectively CITY) will be accepting sealed proposals for:
GENERAL MAINTENANCE AND REPAIR SERVICES
PAINTING
CONSTRUCTION TRADES
CANOPY STRUCTURES INSPECTION/INSTALL/REPAIR
IRRIGATION PUMP & LIFT STATIONS ELECTRICAL INSTALL/REPAIR
REQUEST FOR PROPOSALS (RFP) NO. 2026-08
The CITY is requesting proposals from qualified PROPOSERS to provide labor, supervision, equipment, supplies, tools, permitting, maintenance of traffic, safety measures and all other necessary incidentals for Maintenance and Repair Services on an ongoing, or as needed basis, and at the sole discretion of the CITY, in the following categories of work and services:
A. Painting
B. Construction Trades
C. Canopy Structures Inspection/Install/Repair
D. Irrigation Pump & Lift Stations Electrical Install/Repair
PROPOSERS may submit on one or more categories.
Simultaneous with the delivery of the executed contract to the CITY upon award, the CONTRACTOR shall furnish an executed Performance and Payment bond in an amount equal to the amount (s) noted below as security for the faithful performance of contract and for the payment of all persons performing labor and/or furnishing materials in connection with the Project.
Category: Bond Amount
Painting: $150,000
Construction Trades: $150,000
Canopy Structures Inspection/Install/Repair: $150,000
Irrigation Pump & Lift Stations Electrical Install/Repair:  $100,000
All PROPOSERS are advised that the CITY has NOT authorized the use of CITYs seal by individuals or entities responding to the CITYs RFP, and that any such use by unauthorized persons or entities constitutes a second-degree misdemeanor pursuant to Section 165.043, Florida Statutes.
All written or graphical work product shall be provided to the CITY in PDF format, WCAG 2.1, Level AA, ADA compliant.
PROPOSER QUALIFICATIONS
Proposals will only be considered from firms that are regularly engaged in the business of providing services described above for governmental agencies/utility agencies. PROPOSER must be able to demonstrate a record of exceptional performance and have sufficient financial resources, equipment, and organization to satisfactorily provide the services required.
PROPOSERS shall provide the necessary documentation to demonstrate that they meet the following qualifications: i) PROPOSERS shall have been incorporated and in continuous operation for a minimum of the past five (5) years immediately preceding the date that this RFP is issued ii) PROPOSERS shall have a minimum of five years of experience in the related work category and iii) PROPOSERS shall provide at least three references (Form 3) for similar work performed to show evidence of qualifications and previous experience.
PRE-PROPOSAL CONFERENCE: Mandatory  X Non-Mandatory
A X mandatory ( non-mandatory) pre-proposal conference shall be held virtually on May 14, 2026 at 2:30 p.m. local time. If mandatory, all PROPOSERS planning to submit a proposal are required to attend this virtual conference. Failure of a PROPOSER to be present at mandatory conference shall render a PROPOSER to be deemed non-responsive and shall not be considered for award. Decisions of the CITY shall be final. Connect to the Live Event link via Cisco Webex:
Event: Pre-Proposal: RFP No. 2026-08, General Maintenance and Repair Services 
Event address for attendees: 
https://westonfl.webex.com/westonfl/j.php?MTID=m317ca7a7d00cfb7ba7def999ecb3e8c7
You may also connect to: www.webex.com
 Click Join a Meeting
 Enter Event/Meeting Number
Date and Time: Thursday, May 14, 2026 at 2:30 p.m.
Eastern Standard Time (New York, GMT-05:00)
Event Number: 2319 260 1229 
Event Password: Weston (937866 when dialing from a phone or video system)
Audio conference: Join by phone 415-655-0001 US Toll
2319 260 1229 from phones
PROPOSAL SUBMITTAL DEADLINE
Sealed proposals shall be received by the Director of Procurement until 2:00 p.m. local time, on June, 2026 (the Submittal Deadline) at the City of Weston, City Hall, located at 17200 Royal Palm Boulevard, Weston, Florida. The official clock at the City Hall reception desk shall govern. Proposals received after this time shall be returned unopened. The sealed proposals will be publicly opened at the City of Weston, City Hall after the Proposal Submittal Deadline. Award of a proposal will be made at a City Commission meeting. The public opening of submittals may be viewed by the public via Cisco Webex as follows:
Event: Opening: RFP No. 2026-08, General Maintenance and Repair Services
Event address for attendees: 
https://westonfl.webex.com/westonfl/j.php?MTID=mde8910015592686fd86104e5773b6084
You may also connect to: www.webex.com
 Click Join a Meeting
 Enter Event/Meeting Number
Date and Time: Thursday, June 4, 2026 at 2:00 p.m.
Eastern Standard Time (New York, GMT-05:00)
Event Number: 2305 544 9510
Event Password: Weston (937866 when dialing from a phone or video system)
Audio conference: Join by phone 415-655-0001 US Toll
2305 544 9510 from phones
AVAILABILITY OF RFP DOCUMENTS
Interested parties may download a copy of RFP No. 2026-08, General Maintenance and Repair Services: Painting Construction Trades Canopy Structures Inspection/Install/Repair Irrigation Pump & Lift Stations Electrical Install/Repair by visiting the CITYs Procurement website at: 
https://www.westonfl.org/government/procurement. Proposal documents are also available for electronic download from Demand Star at http://www.demandstar.com.
PROPOSAL SECURITY
Proposal security in the form of a proposal bond acceptable to the CITY or a cashiers check made payable to the City of Weston in the amount of $5,000.00 will be required to be submitted with the proposal.
QUESTIONS
Any questions concerning this Notice to Proposers shall be submitted in writing to the Director of Procurement, Martha Perez-Garviso at mperezgarviso@westonfl.org, with RFP No. 2026-08 for General Maintenance and Repair Services: Painting Construction Trades Canopy Structures Inspection/Install/Repair Irrigation Pump & Lift Stations Electrical Install/Repair in the subject line, at least five business days prior to submittal deadline.
CONE OF SILENCE
A cone of silence is imposed upon publication of this Notice to Proposers. The cone of silence prohibits communications with the following individuals pertaining to this RFP:
Margaret Brown, Mayor
Mary Molina-Macfie, Commissioner
Byron L. Jaffe, Commissioner
Chris Eddy, Commissioner; and
Henry Mead, Vice Mayor
Cindy Tao, Director of Accounting, Selection Committee Member;
Ryan Fernandes, Director of Technology Services, Selection Committee Member;
Andrew Matusevich, Assistant Director of Landscaping, Selection Committee Member;
Kara Petty, Director of Parks & Recreation, Alternate Selection Committee Member; and
Any member of the Protest Committee, if and when established.
The details of the CITYs Cone of Silence are set forth in Section 32.10 of the City Code.
The Selection Committee shall convene at a publicly noticed meeting and review submissions, rank and evaluate the proposals and provide a recommendation to the City Manager.
RIGHTS RESERVED
1. The CITY (through the City Commission, City Manager, Selection Committee or Protest Committee) reserves the right to:
A. Reject any or all proposals;
B. Waive any informality in a proposal;
C. Waive any deficiency or irregularity in the selection process;
D. Accept or reject any or all qualifications statements in part or in whole; and
E. Request additional information as appropriate.
2. The City Commission reserves the right to:
A. Award all or a portion of the services set forth in the RFP as determined to be in the best interest of the CITY; and
B. Reject any or all proposals, if found by the City Commission not to be in the best interest of the CITY.
C. In the event of a sole proposal, reject the sole proposal.
Martha Perez-Garviso
Director of Procurement
City of Weston
May 4, 2026
69309