Invitation to bid for sewer force main construction project.

CITY OF PALM COAST
INVITATION TO BID ITB-UT-26-06

A1A Sewer Force Main Mala Compra to Marineland

SCOPE OF SERVICES: The Work consists of the construction of over 17,569-ft of new 12-14 sewer force main along A1A from Mala Compra Road to Marineland. Directional drill construction includes 4,253-ft (+/-) of new 14 PE force main. Open cut construction includes 13,316-ft (+/-) of new 12 PVC force main. This project includes work in areas that include coquina shell / rock: It is not a continuous shelf of coquina, but rather fragments of coquina rock which are mixed within the sand. The Contractor should be prepared to utilize specialized equipment to facilitate excavation activities if they encounter larger pieces of coquina along the alignment.

1. This project is being supported by FDEP grant agreement No. LPA0287 between FDEP and Flagler County for Septic to Sewer Conversion project on the Barrier Island.

The Contractor shall be an Equal Opportunity Employer and is to abide by Davis-Bacon prevailing wage requirements. Weekly certified payrolls and statements of compliance from the Contractor and all Subcontractors will be required throughout construction. Documentation of affirmative steps for Minority and Womens Business Enterprise participation will be required from the apparent lowest, responsive, responsible bidder. The City has a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products); the Citys preference must be identified and included in all subawards including all contracts and purchase orders for work or products under the Project.

CONTRACT TIME: Total construction time to achieve Substantial Completion for the Project is three hundred sixty-five (365) calendar days consecutive calendar days from the date of the Notice to Proceed, with an additional sixty (60) consecutive calendar days to achieve Final Completion.

DOCUMENT, AVAILABILITY, SUBMISSION, OTHER INFORMATION: Bid documents are available at nocost through the Citys Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal). Bid submittals shall be received electronically through the Citys Procurement Portal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).

CONTACT: All prospective Bidders are hereby instructed not to contact any member of the City of Palm Coast City Council, City Manager, or City of Palm Coast staff members other than the noted contact person(s) regarding this bid/request at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal.

QUESTIONS: Any questions concerning the intent, meaning and interpretations of the bid documents including the draft agreement, shall be requested in writing through the Citys Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal) at least seven (7) calendar days prior to the due date.

ADDENDA: Should revisions to the bid documents become necessary; the City shall post addenda information on the Citys Procurement Portal Web Page:
(https://palmcoastgov.bonfirehub.com/portal). All Bidders should check the Citys Procurement PortalWeb Page at least three (3) calendar days before the date fixed to verify information regarding Addenda. Bidder shall sign, date, and return all addenda with their bid submittal. Failure to do so shall result in rejection of the bid submittal as unresponsive.


BID SECURITY/BID BOND: A Bid Bond shall accompany each Bid if the Bid amount is one-hundred thousand dollars ($100,000) or greater. The Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the City as a guarantee that the Bidder will not withdraw his/her Bid for a period of one hundred twenty (120) days after the Bid closing time.

PERFORMANCE, PAYMENT, & MATERIAL AND WORKMANSHIP BONDS: In the event the Contract is awarded to the Successful Bidder and will enter into a written Agreement with the City and furnish a Payment Bond and Performance Bond in an amount equal to the Contract Price. The Material and Workmanship Bond shall be in an amount equal to ten percent (10%) of the Contract Price as adjusted on the Final Application for Payment. The Bidder will forfeit their Bid Security if they fail to do so. All Bonds shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida.

AWARD OF CONTRACT: All submittals will be evaluated by City staff in accordance with the criteria set forth in the bid documents. The City reserves the right to reject all bids/submittals, and to solicit and readvertise for new bids, or to abandon the project in its entirety at any time during the process including, but not limited to, after the Notice of Intent to Award.

NON-MANDATORY PRE-BID 
MEETING: April 15, 2026 at

 10AM QUESTION DEADLINE: April 24, 2026

QUALIFICATIONS AND BID 
DEADLINE: May 5, 2026

PUBLIC OPENING: The public opening shall take place May 5, 2026 at 2PM or shortly thereafter, at the City of Palm Coast City Hall, located at 160 Lake Avenue, Palm Coast, FL 32164.

ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the Human Resources Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid.
FOR PUBLICATION ON WEDNESDAY, April 1, 2026

City of Palm Coast
Budget and Procurement Office
160 Lake Avenue,
Palm Coast, FL 32164
palmcoastgov.com/government/purchasing
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