TREYNOR COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION REGULAR MEETING MINUTEHighschool Flex Room May 11th, 2026CALL TO ORDER: Vice President Christensen called the regular meeting of the Treynor Community School District Board of Directors to order at 6:30 p.m. in the High School Flex Room.ROLL CALL: Directors present were Christensen, Waggoner, and Wilkie. Directors absent were Dreyer and Olson. Mr. Wilkie initially participated by phone while traveling back from a golf meet and later arrived in person during the Activities Report portion of the meeting. Also present were Dr. Beyenhof, administrators, staff members, and community members.APPROVAL OF AGENDA: Motion by Waggoner, second by Wilkie, to approve the agenda as presented. Motion carried unanimously, 3-0.RECOGNITION OF VISITORS AND OPEN FORUM: No visitors signed up to speak during Open Forum.GOOD NEWS: Dr. Beyenhof recognized Jill Davis as the Raising the Red “C” recipient for her leadership, positivity, and dedication to students through fine arts programs including musical productions, speech, jazz choir, band activities, and the Pops Concert. Mrs. Davis thanked the district and staff for the recognition.Dr. Beyenhof reviewed district highlights including the fifth grade Mulch Madness activities, Secondary Night of Arts, mock interviews conducted through the Career Readiness class, Wellness Club guest speaker Jordan Larson, conference championships and runner-up finishes in spring athletics, Drake Relays accomplishments, soccer rankings, student signings, and district highlight publications. Additional recognitions included Riley Hemmingson breaking the school hurdles record and Coy Combs winning the Drake Relays 100 meter championship while setting a new school record. Dr. Beyenhof also reviewed Facebook promotion metrics related to the district highlights publication.CONSENT AGENDA: The board reviewed the consent agenda including regular meeting minutes, second budget hearing minutes, bills, financial statements, fundraising requests, open enrollment requests, personnel items, teacher leadership assignments, vacancies, and superintendent-approved classified hires.Open enrollment requests for the 2026-2027 school year included Tate Cousins, Theodore Elonich, Kelce Foutch, Griffin Henry, Delilah Owen, and Deklan Zajac.Resignations included Stephanie Kenealy as Dance Team Sponsor, Alyssa Chambers as High School Math Teacher, Cheryl Dodds as Elementary Paraeducator, and Jade Wilson as MS/HS Custodian.Recommendations for hire included Katie Olson for 6-12 Art, Robert Hansen for 9-12 Math, Tim Navara as Head Softball Coach, Amanda Kinnaman as Dance Sponsor, Lea Keysor as Assistant Softball Coach, and Joe Chapman as Assistant Softball Coach.Teacher leadership assignments for the 2026-2027 school year were reviewed as presented in the agenda materials.Motion by Waggoner, second by Wilkie, to approve the consent agenda as presented. Motion carried unanimously, 3-0.REPORTS AND COMMUNICATION ITEMS:Mr. Shupp presented the Activities Report and reviewed winter and spring accomplishments in athletics and activities. Highlights included boys and girls basketball state semifinal appearances, wrestling state qualifiers, dance team Division I ratings, speech and debate accomplishments, jazz band and jazz choir recognitions, Pops Concert performances, spring play productions, and successful spring athletic seasons.Mr. Shupp highlighted the success of boys and girls soccer, conference championship performances in track and golf, and upcoming postseason events. He thanked the board and community for continued support of district activities and student participation.Ms. Kay and Mrs. Nelson presented information regarding LETRS literacy training and implementation at the elementary level. The presentation reviewed the Science of Reading framework, literacy instruction strategies, curriculum alignment, intervention practices, and the significant amount of training being completed by elementary staff outside regular contract hours.Ms. Kay presented the Elementary Report including upcoming concerts, field trips, Battle of the Books, preschool graduation, Senior Walk of Fame activities, professional development plans, and preschool and kindergarten enrollment updates.Dr. Beyenhof presented the MS/HS School Report including Students of the Month recognitions, Prom Court, graduation information, ACT recognitions, and spring activities updates.Dr. Beyenhof also reviewed the Director's Report and provided updates regarding staffing and district operations.DISCUSSION / INFORMATION / REVIEW ITEMSDr. Beyenhof and Mr. Shupp reviewed discussion items from the recent Western Iowa Conference meeting including HUDL streaming services, conference activity passes, ticket pricing discussions, conference membership updates, and activity revenue considerations.Legislative updates were also reviewed including SAVE extension legislation, property tax discussions, open enrollment eligibility changes, eighth grade participation in high school athletics, disruptive student legislation, and preschool funding proposals.Board discussion followed regarding possible impacts to district programming, enrollment, and activity participation.JESTER INSURANCE PROPOSALDr. Beyenhof reviewed the Jester Insurance proposal and associated premium costs. Administration recommended additional review before taking action on the proposal.No formal action was taken at this meeting.HVAC PREVENTATIVE MAINTENANCE AGREEMENT 2026-2027Administration reviewed preventative maintenance proposals submitted by Prairie Mechanical and SyncQuip for district HVAC systems.Motion by Waggoner, second by Wilkie, to approve the preventative maintenance agreement with SyncQuip in the amount of $24,322.44 for the 2026-2027 school year. Motion carried unanimously, 3-0.STORM PROTECTION FUNDThe board reviewed information regarding participation in the Storm Protection Fund including associated agreements, presentation materials, and proposed board resolution.Motion by Wilkie, second by Christensen, to table the Storm Protection Fund discussion and action until the June board meeting for additional review. Motion carried unanimously, 3-0.CYBERSECURITY NETWORK AGREEMENTAdministration reviewed the annual Vulnerability/Cybersecurity Network Scanning Agreement with Martin Yarborough.Motion by Waggoner, second by Wilkie, to approve the Cybersecurity Network Agreement with Martin Yarborough in the amount of $3,500. Motion carried unanimously, 3-0.GREEN HILLS AEA SHARED SBO AGREEMENTAdministration reviewed the Green Hills AEA shared School Business Official agreement for the 2026-2027 school year.Motion by Waggoner, second by Wilkie, to approve the agreement with Green Hills AEA for a shared School Business Official for the 2026-2027 school year. Motion carried unanimously, 3-0.SUPERINTENDENT REPORTDr. Beyenhof reviewed proposed work session dates in July or August regarding district goals and data review. He also reviewed the School Board Handbook, board governance expectations, and the importance of resolving issues at the lowest level possible.Additional discussion included the Iowa Supreme Court ruling regarding evaluations and closed session procedures, Governance Core 2.0 discussion materials, and board evaluation processes.NEXT MEETINGThe next regular meeting of the Board of Directors will be held Monday, June 8th, 2026, at 6:30 p.m. in the High School Flex Room.ADJOURNMENTMotion by Wilkie, second by Waggoner, to adjourn the meeting. Motion carried unanimously, 3-0.Meeting adjourned at 8:04 p.m.BJ Dreyer - Board President Matt VanHorn - Board Secretary05/11/2026May 16, 2026 COL-9103530
