HAMILTON-WENHAM REGIONAL SCHOOL DISTRICTINVITATION FOR BIDSThe Project. The Hamilton-Wenham School District, a Massachusetts pub-lic school district, the Awarding Authority (also referred to as the "District"),invites sealed bids for the landscaping services at the District's AthleticComplex and various town fields, in accordance with specifications detail-ing the scope of work (the "Project").Scope of Work. The Project consists of providing comprehensive land-scaping maintenance services for the Hamilton-Wenham Regional SchoolDistrict. Work includes but is not limited to, athletic field paint lining (bothon turf and grass) regular mowing, trimming, edging, mulching, planting,fertilizing, seasonal cleanup, pruning of shrubs and trees, removal and dis-posal of debris, and related tasks necessary to maintain the aesthetic qual-ity and safety of District grounds, all as set forth in the Invitation for Bids.The selected Contractor will serve as the primary service provider and isresponsible for furnishing all necessary labor, equipment, materials, andsupervision. The Contractor shall coordinate directly with District personnelregarding scheduling and performance of the services.Applicable Law. All bids for this Project are subject to MassachusettsGeneral Laws, Chapter 30B, which governs the procurement of goods andservices by municipalities and school districts. The provisions of M.G.L.Chapter 30B are incorporated herein by reference and shall control in theevent of any conflict between these provisions and other bid documents.It is each bidder's responsibility to be thoroughly familiar with and complyfully with the requirements outlined in M.G.L. Chapter 30B.Availability of Documents. The invitation for bid documents may be ob-tained electronically on or after May 18, 2026 by contacting Sami Barrett at978-626-0902 or s.barrett@hwschools.net, from 8 AM to 4 PM, Monday-Fri-day. Copies of the invitation for bid documents will also be available forpick-up from the District's Main Office at 5 School Street, Wenham, MA01984, on May 18, 2026, and thereafter Monday-Friday 8 AM to 4 PM. If ad-ditional information is required to obtain the bid documents, please contactMr. Vincent Leone, Assistant Superintendent of Finance & Administration atv.leone@hwschools.net.Receipt Confirmation. To ensure the receipt of subsequent distributions ofinformation from the District, recipients of the invitation for bid documentsmust submit a Receipt Confirmation via email to Mr. Vincent Leone, Assis-tant Superintendent of Finance & Administration at v.leone@hwschools.net.Addenda. Subsequent distributions of information and addenda will beposted to the District's website and forwarded by email to those bidderswho submit at Receipt Confirmation to the District.Requests for Information and Interpretation: All inquiries must be submit-ted in writing by e-mail to Mr. Vincent Leone, Assistant Superintendent ofFinance & Administration at v.leone@hwschools.net.Pre-Bid Meeting. A pre-bid meeting can be scheduled by contactingour Director of Maintenance, Facilities, & Operations Curtis Wightman atc.wightman@hwschools.net. The area covered by this scope is entirelyoutside and can be viewed at any time however, we encourage vendors ifunaccompanied by Curtis, view the area outside of the normal school day.Bids. Bids will be received at the District's Main Office at 5 School Street,Wenham, MA 01984, until 11:00 AM on June 5, 2026, at which time theywill be opened publicly. One original with original signatures and one copyof the bid must be submitted in a sealed envelope and labeled with thebidder's name and the project title: "Hamilton-Wenham Regional SchoolDistrict Athletic Complex Landscaping Services Procurement". No emailsubmissions will be accepted.Any bids received after the noted date and times will be rejected andreturned to the sender unopened. No exceptions will be made. Faxed/emailed bids will not be accepted. Bids received at the noted times will bepublicly opened and read. Any bid may be withdrawn prior to the abovescheduled time for the opening of bids or authorized postponement there-of. The bidder agrees that this bid shall be good and may not be withdrawnfor a period of 30 days, Saturdays, Sundays, and legal holidays excluded,after the opening of bids.License and Certification. Bidders must possess and maintain any li-censes, certifications, or registrations required under Massachusetts lawto perform landscaping maintenance services. Proof of such licenses orcertifications shall be provided upon the District's request.Bid deposit. Every bid shall be accompanied by a bid deposit, in anamount not less than five percent (5%) of the bid amount, in the form ofa treasurer's check or a cashier's check, issued by a responsible bank ortrust company, made payable to the Hamilton-Wenham Regional SchoolDistrict; or a bid bond in the form included with the bid documents, with asurety company qualified to do business in the Commonwealth of Massa-chusetts, and conditioned upon the faithful performance by the principal ofthe agreements contained in the respective bid.The District reserves the right to accept and/or reject any and all bids andwaive any informality in bidding procedures to the extent allowed by law.Vincent LeoneAssistant Superintendent of Finance & AdministrationSN - May 18 2026
