Utica City School District seeks bids for capital outlay project alterations.

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BIDS

Owner: Utica City School District Board of Education 929 York Street

Utica, NY 13502

PH: 315-792-2210

Project Information:

Utica City School District 

2025/26 Capital Outlay Project

RFP# 013

Albany Street ES SED# 41-23-00-01-0-003-011

Architect:LaBella Associates

Construction Manager:C&S Companies 316 South Clinton Street – 2nd Floor 499 Col. Eileen Collins Blvd. Syracuse, NY 13202 Syracuse, NY 13212 PH: 315.766.1128 PH: 315.455.2000

The Owner, the Utica City School District, will receive separate sealed bids to furnish materials and labor to complete alterations and additions at the Utica City School District Offices at 929 York St Utica, NY 13502. Bids shall be on a stipulated sum basis for the following contracts:



Con# Prime Contract

ID Est. Base Bid Budget

GC13 General Trades Construction

GC $85,000.00



Two (2) copies of sealed bids must be delivered to the office of the Purchasing Agent of the Utica City School District at the District Administration & Board Offices, 929 York Street, Utica, NY 13502 (phone: (315) 792-2210) prior to 3:00 PM EST, April 28st, 2026.

Bids shall be enclosed in a sealed envelope, addressed to Ms. Heather Mowat, Purchasing Agent and marked in red in the lower left had corner. Bids received after this time will not be accepted and returned to Bidder unopened. Bids will be opened publicly and read aloud after specified receipt time. All interested parties are invited to attend.

Complete sets of Bidding Document drawings and specifications may be ordered on April 6th, 2026 from Plan and Print Systems, Inc., 6160 Eastern Ave, Syracuse, NY 13211, 315-437-5111, Plan & Print Systems Inc. | Large Format Printing, Print Equipment & Supplies, upon deposit of Fifty Dollars ($50.00) per set. Plan and Print Systems can provide electronic versions of Bidding Documents using an E-File Transfer system at a non-refundable cost of Fifty Dollars ($50.00). Checks shall be made payable to the Utica City School District but sent to Plan and Print Systems at the address above.

Documents will be ready for shipping/Pick-up by April 8th, 2026.

Contact Plan and Print Systems in advance for pick-up, or to provide shipping account information for expedited delivery. Bidders wishing sets of Plans and Specifications to be mailed to them shall include, in addition to the document deposit, a non-refundable check in the amount of Fifty Dollars ($50.00) per set for handling and postage, sent and made payable to Plan and Print Systems, Inc., 6160 Eastern Ave, Syracuse, NY 13211.

A Bidder, making the deposit required for the Bidding Documents, submitting a Proposal accompanied by a certified check or other security in accordance with the requirements contained in the plans and specifications and public advertisement for bids and if the copy of the plans and specifications used by such Bidder, other than the successful Bidder is returned in good condition within thirty (30) days to Plan and Print Systems, Inc., 6160 Eastern Ave, Syracuse, NY 13211 award of the contract covered by such plans and specifications, or rejection of the Bid, the full amount of such deposit for one copy of the plans and specifications shall be returned to such Bidder, including the successful Bidder. Partial reimbursement, in an amount equal to the full amount of such deposit for one set of plans and specifications per unsuccessful bidder or non-bidder less the actual cost of reproduction of the plans and specifications, shall be made for the return of all other copies of the plans and specifications in good condition within thirty (30) days following the award of the contract or the rejection of the bids covered by such plans and specifications.

<Bid deposit cannot exceed $100 for public work. Fill in bid deposit below>

<Enter the appropriate data as listed here in the blanks shown below:>

For the convenience of prospective Bidders, subcontractors and material suppliers, Bidding Documents will also be on file at the following locations:


 1. McGraw Hill Dodge Reports: 320 N. Goodman, Suite 200, Rochester, NY 14607 Amy Ross: Phone 518-480-4671 , Amy_ross@mcgraw-.com To access plans and specs through the McGraw Hill network please go to construction.com
 2. Builders Exchange of Syracuse: 6563 Ridings Rd, Syracuse, NY 13206 Phone 585-586-5460, Fax 585-586-1580
 3. Southern Tier Builders Association: 65 East Main Street, Falconer, NY 14733 Phone 716-665-4026, Fax 716-665-6350
 4. Eastern Contractors Association: 6 Airline Drive, Albany, NY 12205-1095, Phone 518-869-0961
 5. Mohawk Valley Builders Exchange: 728 Court St., Utica, NY 13502, Phone 315-624-0276

Questions From Bidders:

All questions in regard to the meaning of the plans, specifications, or other contract documents will not be made verbally. 

All requests for such information must be made in writing to both of the following:

 1. LaBella Associates Attn: Craig Dailey, email:
 2. C&S Companies Attn: Cameron Teachout, email 

Each Bidder must deposit a Bid Security in the amount and form per the conditions provided in Instructions to Bidders. All Bids will remain subject to acceptance for forty-five (45) days after the Bid Opening. Owner may, in its sole discretion, release any Bid and return Bid Security prior to that date.

No Pre-Bid Conference will be held. Coordinate site visitation with Construction Manager.Perspective bidders to meet at the future Educator’s Room. Use this page to verify identification as a Bidder. Attendance at this meeting is recommended as the Owner and Architect will be present to discuss the Project. Attendees should anticipate 30 minutes plus Q & A session. The Architect will transmit to all listed Bidders record of Addenda in response to questions arising at the Conference.

Additional Inspection of site will be at the convenience of the Utica City School District with a minimum of forty-eight hours prior notification to the Construction Manager. Contact Cameron Teachout to schedule any site inspections (315)868-4200.

The work of this project shall be completed by May 30, 2026.

Requests for interpretation, information, and clarification (RFI) of the Contract Documents must be made in writing utilizing the attached RFI Form 00 31 00. Responses to RFI’s will not be made over the telephone. Responses to RFI’s will be advisory only and will not modify the Contract Documents. The contract Documents stand as published except as modified by written addenda before bid and modifications after execution of the agreement. No RFI’s will be accepted within 72 hours of this bid opening.

The School Board of the Utica City School District reserves the right to waive any informalities or irregularities in the Bids received, or to reject all Bids without explanation.

“The Utica City School District is an Affirmative Action, Equal Opportunity Enterprise.” By Order of: The Utica City School District Board of Education

END OF SECTION 00 11 13