Bids for garbage collection in Walden due by May 1, 2026.

BID PACKET DOCUMENTS

FOR

COLLECTION, HAULING & DISPOSAL

OF

GARBAGE, REFUSE & RECYCLABLES

FOR THE

VILLAGE OF WALDEN

April 2026

Bids must be submitted to the Village of Walden Village Hall 1 Municipal Square, Walden, NY 12586 in a sealed and secured package and must be received by 2:00 p.m., the close of business on May 1, 2026 at which time they will be publicly opened and read aloud at Village Hall, 1 Municipal Square, Walden, New York 12586.

The Village reserves the right to reject any and all bids, to waive technical defects in the proposals, to make an award in whole or in part, to disqualify any bid that fails to conform to the requirements of the bid documents.

CONTACT INFORMATION

For any questions contact:

Kaitlyn Laux, Deputy Village Clerk

Village of Walden

Municipal Square Walden, New York 12586 (845) 778-2177

DATE ISSUED

April 8, 2026

SUBMTITAL DEADLINE

May 1, 2026, 2:00pm ET

SUBMIT SEALED PROPOSALS TO:

Kaitlyn Laux, Deputy Village Clerk Village of Walden 1 Municipal Square Walden, NY 12586

(845) 778-2177

VILLAGE OF WALDEN

NOTICE TO BIDDERS

COLLECTION, HAULING AND DISPOSAL OF GARBAGE,

REFUSE AND RECYCLABLES

The Board of Trustees of the Village of Walden, County of Orange, State of New York, hereby invites the submission of sealed bids for the collection, hauling and disposal of residential garbage, refuse and recyclables for the Village of Walden for the contract year June 1, 2026 to May 31, 2027 with Village options for years June 1, 2027 to May 31, 2028 and June 1, 20 2028 to to May 31, 2029. This bid also seeks an alternate proposal for the additional collection, hauling and disposal of garbage, refuse and recyclable materials for multi-family properties and commercial properties for the contract year June 1, 2026 to May 31, 2027 with Village options for years June 1, 2027 to May 31, 2028 and June 1, 2028 to May 31, 2029.

Bids must be in writing on the forms furnished and shall be accompanied by a bid guaranty in the amount of 10% of the total contract consideration for the base year, subject to the conditions contained in the Information for Bidders.

Detailed specifications for the above item(s) may be obtained at the Deputy Village Clerk's Office, 1 Municipal Square, Walden, New York 12586 during regular business hours.

All bids are to be submitted on forms obtainable at the Deputy Village Clerk's office and shall be contained in sealed envelopes conspicuously marked "Village of Walden - Garbage Collection Bid"

Sealed bids will be received by the undersigned on behalf of the Village Board up until May 1,2026 at 2:00p.m. at the Deputy Village Clerk's office, 1 Municipal Square, Walden, New York 12586 when the same will be publically opened and read aloud

Dated: April 8, 2026

BY ORDER OF THE TRUSTEES OF THE VILLAGE OF WALDEN KAITLYN LAUX, DEPUTY VILLAGE CLERK INFORMATION FOR BIDDERS REQUIREMENTS OF BID AND DELIVERY

ALL BIDS MUST BE SUBMITTED ON THE FORMS ANNEXED HERETO AND IN ACCORDANCE WITH PROVISIONS CONTAINED HEREIN.

1. Receipt and Opening of Bid.

The VILLAGE OF WALDEN invites bids for the "Bid Item" specified in the "Notice to Bidders" as detailed in the specifications attached hereto. Bids will be received at the Office of the Deputy Village Clerk until the y opened and read aloud. Bids

c. Non-Collusion Certification. Each bid must be accompanied by a non-collusion certification as required by General Municipal Law Section 103-d. The certification shall be signed by the bidder. A copy of non-collusion certification is annexed hereto.

d. Bid Checklist.

(1). Sealed envelope property labeled

(2). Bid proposal form

Non-collusion certification

(3).

(4)

Bid Security-Bond

(5).

(6)

Letter of Credit

Bidder Questionnaire

3. Addenda and Interpretation.

No interpretation of the meaning of the specifications or other pre-bid documents will be made to any bidder orally. Every request for such interpretations should be in writing addressed to the Deputy Clerk of the Village of Walden 1 Municipal Square Walden, NY 12586 and to be given consideration must be received at least five (5) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of a written addendum to the specifications which, if issued, will be mailed by certified mail with return receipt requested to all prospective bidders (at respective addresses furnished for such purposes), not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid submitted. Any addenda so issued shall become part of the contract documents.

4. Deviations from Specifications.

Minor deviations from specifications need not be specified. Major differences or variances from specifications shall be listed separately from the proposal, and enclosed with the proposal and made a part hereof.

5. Duration of Bid.

Prices and bid shall remain firm and effective for at least forty-five (45) days from date of opening of bids.

6. Performance Bond Security

A performance bond or security may b

details.

7. Bid Price.

required. Please check the General Requirements or Specifications for

The prices quoted are to include the complete cost of the work or items bid including all charges, taxes, and all other incidental charges. It is expressly called to the bidders attention that bids are to be complete in all respects as regards to materials, equipment or work to be finished under this contract and that no extras of any kind be allowed. 8. Taxes.

The bid price shall not include any excise or sales taxes from which the Village is exempt. 9. Qualifications of Bidders.

The Village may make such investigations as it deems necessary to determine the ability of the bidder to perform e items, and the bidder shall furnish the Village all such information and data for this purpose as Village may request. "

he work or supply the item Village reserves the right to reject any bid if the evidence submitted by or investigation

of, such bidders fails to satisfy the Village that such bidder is properly qualified to carry out the obligations of the contract or supply the items, and to complete the work contemplated therein. Conditional bids will not be accepted. 10. Statement of Equality. Reference made

trade means, manufacturer's names, minute details and/or methods of manufacture, including material specifications and/or model numbers in the specification affixed hereto is merely intended to indicate a standard of excellence and/or to more suitably detail and explain the type of product desired. Variations from specifications which do not materially affect the operational capability, the ease of maintenance, the physical ability to fit into space availability, the long-time operational economies and/or spare parts stock and/or procurement shall not preclude the products of and/or all manufacturers from being given due consideration in respect to the award of the contract. The Village reserves the right to approve all proposed "equals". 11. Village's Reservation of Rights.

The contract will be awarded to the lowest responsible bidder furnishing the required security. The Village reserves the right to select the bid proposal, or any separate part thereof if separable, the acceptance of which will best serve the interest of the Village or to reject any and all bids and to readvertise for bids. The Village specifically reserves the right to waive any informalities in the bids tendered.

12. Rejection of Bids.

The Village Board reserves the right to reject any bid if the information submitted in the qualification statement or its investigation of such bidder fails to satisfy the Village Board that such bidder is properly qualified to carry out the obligations of the contract to complete the work contemplated herein. The Village Board further reserves the right to reject any and all bids.

13. Bidder's Responsibility

time stated in the Notice to Bidders, and then at said place will be thdrawn prior to the specified time serviced and until after thoroughly familiarizing themselves with the number Survey of the properties to be

received after the specified time will not be considered. A bid may b be

for public opening. No bid may be withdrawn after the time set for public opening.

2. Preparation of Bid.

a. Sealed envelope. Each bid shall be submitted in a sealed envelope. The envelope shall have the following information on the outside:

(1).Bid for: Proposal for Garbage Collection Bids Village of Walden

(2).The name and address of the bidder and the name of the item for which the bid is submitted. Bids which are forwarded by mail must be enclosed in another envelope addressed as follows:

Village of Walden

1 Municipal Square

Walden, NY 12586

Bid for: Village of Walden Garbage Collection

b. Bid Proposal. All blank spaces on the b