Bids are invited for sewer lateral rehabilitation on Pleasant Avenue in Lancaster.

ERIE COUNTY

NOTICE TO BIDDERS



Pleasant Avenue Sanitary Sewer Lateral Rehabilitation

Pleasant Avenue

Village of Lancaster

Village Project No.: H-0522-400-116




The Village of Lancaster will receive separate, sealed bids for the furnishing of all labor, plant, tools, equipment, and specified materials, etc. for Village of Lancaster, Village Project No.: H-0522-400-116, Pleasant Avenue Sanitary Sewer Lateral Rehabilitation, Village of Lancaster, New York. The Work consists of a single contract for the installation of 8-inch sewer pipe, new sanitary sewer manholes (precast concrete structures), work zone traffic control, and restoration on Pleasant Avenue in the Village of Lancaster.




Beginning at 11:00 a.m., on Tuesday, February 10, 2026, the Instruction to Bidders, Form of Bid and form of Contract, Specifications, and Security Bonds may be examined at the office of the Village Clerk at the above address BY APPOINTMENT ONLY, on weekdays, between the hours of 9:00 a.m. and 4:00 p.m., excepting legal holidays. Call 716-683-2105 to schedule appointment.




Complete sets of Bidding and Contract Documents may be purchased from Avalon Document Services at https://www.avalonbuff-planroom.com, tel. (716) 995-7777. Only official plan holders are eligible to bid on the project.




Bidders acknowledge that they are responsible for reviewing all components of the Contract Documents, including all specification sections and drawings, regardless of how many drawings they print and in which format/size they are printed. Full-size drawings are on 24-inch by 36-inch paper.




A pre-bid conference will be held at 11:00 am prevailing time, on Tuesday, March 3, 2026, at Village of Lancaster Department of Public Works, 5200 Broadway, Lancaster, New York. Attendance at the pre-bid meeting is recommended but is not mandatory.




Bids will be received by the Village of Lancaster until 11:00 a.m. prevailing time, on Wednesday, March 11, 2026, at the Village Clerk’s Office, 5423 Broadway, Lancaster, New York 14086. Immediately following the close of the bid period, the bids will be publicly opened and read.




All bids being mailed (including FedEx, UPS, Priority Mail, etc.) or hand-delivered to the Village of Lancaster shall be directed to the "CLERK’S OFFICE” at the address listed above in a sealed envelope and be clearly marked on the outside of the mailing or hand-delivered envelope "BID ENCLOSED- Village of Lancaster - Pleasant Avenue Sanitary Sewer Lateral Rehabilitation". Failure to follow the above instructions could result in rejection of the bid. The Village is not responsible for late/lost bids which the Contractor has chosen to send via third-party means.




Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certification of Non-Collusion. Copies of such Certificates are part of the Proposal Form and, unless complied with, bid will not be accepted.




All contractors and subcontractors are required to provide a Certificate of Registration from NYS Department of Labor, with their bid.




All contractors and subcontractors will be required to provide certified payroll records to the New York State Department of Labor through the NYS Department of Labor - Certified Payroll web portal.




The successful bidder will be required to furnish Payment and Performance Bonds each in the amount of one hundred percent (100%) of the contract award amount.




Each proposal must be accompanied by a bid deposit of a certified check payable to the Order of the Village of Lancaster, for a sum equal to five percent (5%) of the total amount of the bid, or a bond with sufficient sureties in a penal sum amount of five percent (5%) of such total bid amount, conditioned that if the proposal is accepted, the successful bidder will enter into a contract for the work, and that he/she will execute within fifteen (15) days from the date of award, a suitable security bond in the amount of the contract, conditioned on the faithful and prompt performance and completion of the work specified in the contract.




All bid deposits (certified check or bid bond), except that of the successful bidder, will be returned.




Upon acceptance of their bid, if the successful bidder fails to enter into a contract pursuant to the requirements of the Board or fails to give the further security prescribed in this notice, with the time limited therein, then the check deposited as aforesaid and the moneys standing to the credit of same, shall be forfeited to the Village as liquidated damages, or the payment of the bond enforced for the benefit of the Village. The Village of Lancaster reserves the right to waive informalities in or to reject any and all bids.




As evidence of their competency to perform the work, each Bidder shall submit with their Bid a statement of their qualifications and resources. Each Bid must contain evidence of Bidder’s qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the Contract. Low Bidders may be asked to furnish additional data to demonstrate competency.




The Village reserves the right to consider the reputation and experience of the Bidder in making its selection, to waive any informalities, or minor deviations from the specifications, and to award the contract to other than the lowest bidder if Village considers this to be in the best interest of the Village of Lancaster. Village also reserves the right to delete bid sections or items prior to or after award if Village deems this in its best interest.




The Village of Lancaster is an exempt organization under the Tax Law and is exempt from payment of Sales and Compensating Use Taxes which are to be incorporated into the project, and which are to be separately sold by the CONTRACTOR to the OWNER prior to incorporation into the project, pursuant to the provisions of the contract. These taxes are not to be included in the bid. Sales tax will be due on all materials purchased by CONTRACTOR that are either “consumable” or rental property used by the CONTRACTOR in connection with the construction or repair.




No bidder may withdraw their bid within sixty (60) days after the date set for the opening thereof but may withdraw their bid at any time prior to the scheduled time for opening of the bids.




The successful bidder must be an Equal Opportunity Employer (EEO). There are NO Minority Business Enterprise (MBE) and Women’s Business Enterprise (WBE) goals for this project.




Bid Forms shall not be removed from the Project Manual, and the entire Project Manual shall be submitted with the Bid.




All Bids shall be submitted intact on bidding forms available for that purpose and shall be submitted in sealed envelopes, plainly marked:




“Bid Enclosed - Village of Lancaster – Pleasant Avenue Sanitary Sewer Lateral Rehabilitation” and shall be addressed to:




Michael E. Stegmeier, Village Clerk-Treasurer, Village of Lancaster, Municipal Building, 5423 Broadway, Lancaster, NY 14086




Award of Contract(s) is subject to Village of Lancaster Financing.




In accordance with State Finance Law §§139-j and 139-k, all questions about meaning or intent of the bidding documents shall be submitted to the designated contact person in writing. The designated contact is Shawn M. Marshall, Watts Architecture & Engineering, 95 Perry Street, Suite 300, Buffalo, New York 14203, telephone (716) 206-5100, email: smarshall@watts-ae.com.




BY ORDER OF THE VILLAGE BOARD OF THE VILLAGE OF LANCASTER, N.Y.




Village of Lancaster

Michael E. Stegmeier

Village Clerk & Treasurer