Bids for sewage treatment plant improvements due March 20, 2026.

BID # VOG2026

NOTICE TO BIDDERS

SEWAGE TREATMENT PLANT IMPROVEMENTS CONTRACT No. 1 - SCREW PUMP REPLACMENT

IN THE

INC. VILLAGE OF GREENPORT

SEALED BIDS FOR "Sewage Treatment Plant Improvements: Contract No. 1 – Screw Pump Replacement”, will be received by the Board of Trustees at the Village Office, 236 Third Street, Greenport, New York, until 11:00 A.M., on Friday, March 20, 2026 at which time all bids received will be publicly opened and read aloud.

The information for Bidders, Form of Bid, Form of Contract, Plans and Specifications may be viewed at the office of the Village Clerk, 236 Third Street, Greenport, NY 11944 from 9:00 AM to 4:00 PM Monday through Friday beginning Thursday, February 26, 2026. All Bid documents will be available for download for Bidder use starting Thursday February 26, 2026 through The Village Website: www.villgeofgreenport.gov.

Each bidder must deposit with his bid, a certified check of not less than five percent (5%) of the base bid or bid bond with a Bonding Company licensed to do business in the State of New York, in the form and subject to the conditions provided in the Instructions to Bidders.

The Board of Trustees reserves the right to waive any informalities in, or reject any or all bids, and to accept the bids which they deem most favorable to the interest of the Village. Attention of Bidders is particularly called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the Contract.

The Village will not accept bids from, nor award a Contract to, anyone who cannot prove to the satisfaction of the Board of Trustees of the Village that he has had sufficient experience in this type of work and is financially able and organized to successfully carry out the work covered by the Specifications in the required time.

Bids shall be addressed to the Board of Trustees, shall be received at the OFFICE OF THE VILLAGE CLERK and marked "Bid No. VOG2026 - Sewage Treatment Plant Improvements - Contract No. 1 - Screw Pump Replacement."

Any contract or contracts awarded under this bid may possibly be funded in part by New York State Financial Assistance programs provided by the New York State Environmental Facilities Corporation (EFC). Bidders shall comply with all the requirements of these programs with all terms and conditions posted here: https://efc.ny.gov/wiia. Neither the State of New York nor any of its departments, agencies or employees is or will be a party to this bid or any resulting contracts. This project includes both State and Federal prevailing wages. If Federal Davis-Bacon wages differ from the New York State prevailing wage rates, then the higher of the two rates shall be paid.

It is the Bidder's responsibility to ensure that their bid is received by the Clerk's Office in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder.

All Bids must be submitted on the prescribed forms and returned intact. All blank spaces for Bid prices must be filled in, both in words and figures. Bidders should include any comments regarding the proposed form of Contract and General Conditions including, but not limited to, any requested revisions to proposed language and cost impacts of particular provisions. Proposals that contain any omissions, erasures, alterations, additions or items not called for in the itemized proposal, or that contain irregularities of any kind, may constitute sufficient cause for rejection of the Bid. In case of any discrepancy in the price or amount Bid for any item in the proposal, the price as expressed in words shall govern.

No oral requests for information, clarification or interpretation will be honored. All such requests should be submitted to the Owner's Consulting Engineer in writing not less than five (5) days prior to the last date for submission of Bids. All replies to such requests will be made in the form of an addendum and will be sent to each prospective Bidder who received initial copies of the Plans, Contract and Specifications.

Bidders are cautioned not to submit proposals until after having inspected the site of the proposed work and having made themselves familiar with local conditions. The attention of persons intending to make proposals is specifically called to that paragraph of the Contract which debars a Contractor from pleading misunderstanding or deception because of estimates of quantities and location or other conditions surrounding same.

All Bidders are encouraged to visit the site of work to take field measurements and examine existing conditions. A non-mandatory pre-bid meeting will be held on March 9, 2026 at 11:00 A.M. Interested parties shall meet at the Sewage Treatment Plant site, 2075 Moore's Lane, Greenport, NY 11944. Interested parties may contact Mr. Adam Hubbard of the Village DPW at (631) 477-0390, email: AHubbard@greenportvillage.org or Alexander Policastro, P.E. at (631) 234-2220 ext. 116, email: alex@holzmacher.com. All questions concerning this Project shall be submitted in writing to Mr. Policastro by close of business on or before Friday, March 13, 2026.

By Order of the Board of Trustees of the Incorporated Village of Greenport. DATE OF NOTICE: FEBRUARY 26, 2026 OFFICE OF THE VILLAGE CLERK