When and where are bids due for the West Caln Township chip-seal contract?

Bids are due by 3:00 PM on May 20, 2026 at the Township Office, 721 W. Kings Highway, Wagontown, PA.

What items must be included in the total bid?

The total bid must cover all items 1–10 listed, including equipment, operators, flaggers, labor, and mobilization.

How much is the bid bond and how should it be submitted?

A certified check or bid bond equal to 10% of the bid must accompany the submission, payable to West Caln Township.

Can the awarded contract be extended beyond the initial term?

Yes; the township may extend the contract up to 3 years, renewable in one-year increments by mutual agreement.

Bid Notice — 721 W. Kings Highway, Wagontown, PA

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West Caln Township solicits sealed bids for ten chip-seal and road-maintenance equipment and labor items, due by 3:00 PM on May 20, 2026 at the Township office; bids awarded as a total for all items to the lowest bidder with a 10% bid bond required.

Key Takeaways

Sealed bids due May 20, 2026 by 3:00 PM at Township office
Bids awarded as a total for items 1–10 to lowest bidder
10% certified check or bid bond required with submission
Township may extend contract up to 3 years (renewable annually)
Bid opening ~6:15 PM same day at 721 W. Kings Highway

Published: May 9, 2026 · 1 week ago
Category: Bid Notice
City: Wagontown
Address: 721 W. Kings Highway, Wagontown, PA

What to do next

1
Obtain bid forms
Pick up complete bid forms at the Township Office weekdays between 8:00 AM and 4:00 PM before May 20, 2026.
2
Prepare bid and bid bond
Calculate total for items 1–10 and obtain a certified check or bid bond equal to 10% of that total, payable to the municipality.
3
Submit sealed proposal
Deliver the sealed proposal to 721 W. Kings Highway, Wagontown, PA by 3:00 PM on May 20, 2026; opening at ~6:15 PM.

Frequently asked questions

When and where are bids due for the West Caln Township chip-seal contract?: Bids are due by 3:00 PM on May 20, 2026 at the Township Office, 721 W. Kings Highway, Wagontown, PA.
What items must be included in the total bid?: The total bid must cover all items 1–10 listed, including equipment, operators, flaggers, labor, and mobilization.
How much is the bid bond and how should it be submitted?: A certified check or bid bond equal to 10% of the bid must accompany the submission, payable to West Caln Township.
Can the awarded contract be extended beyond the initial term?: Yes; the township may extend the contract up to 3 years, renewable in one-year increments by mutual agreement.

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Legal terms in this notice

bid bond: A guarantee (usually a certified check or bond) that the bidder will enter contract if selected.
sealed proposal: A bid submitted in a closed envelope to keep prices confidential until opening.

Full Notice Text

NOTICE
Sealed proposals will be received by the West Caln Township Board of Supervisors at 721 W. Kings Highway, Wagontown, PA 19376-0175, until 3:00 PM on May, 20, 2026 and will be open thereafter at approximately 6:15PM at the same location for the following:
1. 20' Bear Cat Computerized Chip spreader or equal with 2 operators 12 hours
2. 20' Bear Cat Computerized Asphalt Distributor or equal with operator 12 hours
3. 9-wheel pneumatic rubber tire roller or equal with operator 12 hours
4. Tri-Axle Dump Truck with chipping bars for chipseal operation 36 hours
5. Flag Person for chip seal operation. Flaggers must be ATSSA certified 12 hours
6. Labor for chip seal operation 12 hours
7. Rengenerative Air Pick Up Style Street Sweeper Truck with operator 22 hours
8. Kick Off Style Street Sweeper with operator 12 hours
9. Road Seal Truck with operator 12 hours
10. One Way Mobilization for chipper and rubber tire roller 12 hours

Bids to be awarded as a TOTAL on all items 1-10 to the lowest. The township has the option to extend the awarded contract for a period of (3) years, renewable in (1) year increments, upon mutual agreement between the township and contractor.
Complete bid forms may be obtained at the Township Office weekdays between 8:00am and 4:00pm.
Proposals must be based on the forms furnished by the Municipality.
The bid must be accompanied by a certified check or bid bond in the amount of 10% of the bid, made payable to the municipality.
The Municipality reserves the right to reject any or all proposals.

Amanda Metzler
Assistant Township Manager
West Caln Township
DLN 5/5, 5/9; 1a