TAYLOR COUNTY, FLORIDA
GRANT ADMINISTRATION
REQUEST FOR PROPOSAL
Taylor County, Florida is requesting qualifications from qualified individuals or firms to provide grant administration services for the County's Community Development Block Grant Disaster Recovery (CDBG-DR) and/or Mitigation (CDBG-MIT) contract number(s):
I0183 in the amount of $2,500,000 (Mitigation-Critical Facility Hardening, DMH)
MS045 in the amount of $1,050,000 (2023-24 Storms IRP- Steinhatchee Roads paving project)
MS047 in the amount of $4,969,425 (2023-24 Storms IRP- TC Emergency Shelter project)
The projects are funded by the State of Florida, Department of Commerce, Community Development Block Grant Disaster Recovery (CDBG-DR) and Mitigation (CDBG-MIT) programs. Grant Administration services shall include but not be limited to the following Scope of Work for this Request for Proposal for Grant Administration Services:
SCOPE:
Attendance at the Project Monitoring Visits conducted by Florida Commerce as well as the Completion of all Required Reports
Prepare Project Amendments
Prepare all required advertisements
Participate in all State and/or Federal Monitoring visits
Prepare the monthly, quarterly or grant close out status reports for the project
Participate in bi-weekly conference calls with Florida Commerce
Prepare the Preliminary Contract and Final close-out documents for the project
Project Administration/Financial Supervisor
Create and maintain an independent set of financial records for the project
Prepare all Request for Funds for the project
Coordinate 504 (handicapped accessibility) requirements with the County.
Carry out required quarterly Fair Housing activities
Coordinate with the State on any new and/or additional program requirements
Community Coordination
Meet with the Board of Commissioners and County on a regular basis to keep the project progressing smoothly
Coordination with Florida Commerce Staff
Maintain continuous telephone and written coordination with State staff to ensure smooth flow of the project through the state system
Walk required amendments and approvals through the State to ensure quick approval
Prepare the Environmental Review
Carry out the HUD Environmental Review, including all required mail-outs
Prepare the Advertising required as part of the Environmental Review process
Coordination with the Project Architect and/or Engineer and Contractor
Coordinate with the architect and/or engineer on all Federal and State requirements associated with the project
Participate in the Pre-bid conference for the project
Obtain contractor approval from Florida Commerce
Coordinate the Pre-construction conference with the project architect and/or engineer
Review contractor package for grant information completion
Insure Notice to Proceed is issued to the contractor
Conduct required Employee Interviews
Review and approve contractor payroll requests along with the architect and/or engineer
Review and recommend approval of all change orders as they relate to State contract compliance
To ensure compliance with 2 CFR 200.320 proposers for the RFP are to include pricing within the submittals. Once the Taylor County BOCCs ranking committee establishes the most qualified individual or firm, the Taylor County BOCC will negotiate the price and profit with the selected individual or firm. All records shall be maintained in accordance with state and federal CDBG requirements. To maximize competition, the Taylor County BOCC is advertising this RFP in the Tallahassee Democrat, a Metropolitan Statistical Area (MSA) newspaper, the and will also be emailed to the County's Minority and Women Business Enterprise list as updated from the Florida Office of Supplier Diversity. The solicitation will also be posted on the Countys website at www.taylorcountygov.com. The entire Request For Proposal Package may be obtained by contracting LaWanda Pemberton, County Administrator at LPemberton@taylorcountygov.com, or Melody Cox at Melody.cox@taylorcountygov.com. The Request for Proposal Package is also posted on the Countys website at www.taylorcountygov.com.
SUBMITTAL PARAMETERS AND DISQUALIFICATION
Proposals will be publicly opened on Monday, June 16, 2026 at 6:00 or as soon thereafter at a regularly scheduled Board of Commissioners meeting. Proposers shall submit one (1) signed original and three (3) complete copies of the package. All submissions shall be sealed, and clearly marked with the CDBG-DR and CDBG-MIT Grant Administration Project and delivered to the Clerk of Courts, 1st Floor Courthouse , 108 North Jefferson Street, Suite 102, Perry, Florida 32347 no later than Friday, June 12, 2026 at 4:00 p.m. The Respondents name and mailing address MUST be clearly marked on the outside of the proposal envelope. Proposals must be clear, concise, and specific. To facilitate effective evaluation by the County, proposals shall be limited to 70 pages, excluding sectional dividers, and front and back covers. Proposals which exceed this length will be considered non-responsive and will not be evaluated. Proposals are due and must be received by the due date outlined in this RFP. Responses/qualifications proposals received later than the date and time specified will be deemed non-responsive and will not be considered. The Taylor County BOCC will not be responsible for the late delivery of any proposals that are incorrectly addressed, delivered in person, by mail, or any other type of delivery service. Responses/qualifications proposals must be signed by an individual of the respondents organization legally authorized to commit the respondents organization to the performance of the product(s) and/or service(s) contemplated by this document. The Taylor County Board of County Commissioners reserves the right to accept or reject any or all qualifications proposals or any parts thereof; and the award; if an award is made, will be made to the most responsible firm with the best qualifications proposal whose proposal and qualifications indicate that the award will be in the best interest of Taylor County and reserves the right to waive irregularities in the RFP responses.
5/17/202612337715
