LANDSCAPE AND/OR IRRIGATION MAINTENANCE SERVICES REQUEST FOR PROPOSALS
(LMS-05-20-2026)
SWEETWATER CREEK COMMUNITY DEVELOPMENT DISTRICT
St. Johns County, Florida
Notice is hereby given that the Sweetwater Creek Community Development District (District) will accept proposals from qualified firms (Proposers) interested in providing landscape and irrigation maintenance services, all as more specifically set forth in the Project Manual. The Project Manual, including among other materials, contract documents, project scope and any technical specifications, will be available for public inspection and may be obtained from the Districts office c/o Vesta District Services, located at 250 International Pkwy., Ste. 208, Lake Mary, Florida 32746, beginningMay 20, 2026, or by emailing jleger@vestapropertyservices.com with a copy to howard@cddmanagers.com.
There will NOT be a mandatory pre-proposal meeting held. In order to submit a proposal, each Proposer must (1) be authorized to do business in the County of the project and the State of Florida, (2) hold all required state and federal licenses in good standing; and (3) have at least five (5) years of experience as a landscape and/or irrigation maintenance contractor, depending upon the scope of services included in the proposal. The District reserves the right in its sole discretion to make changes to the Project Manual up until the time of the proposal opening, and to provide notice of such changes only to those Proposers who have requested and received the Project Manual or otherwise registered with the District Manager.
Firms desiring to provide services for this project must submit one (1) original and eight (8) hard copies of their proposal AND a PDF file on a flash-drive no later than June 12, 2026, at 10:00 a.m. (EST) at 1865 North Loop Parkway, St. Augustine, Florida 32095, Attention: Howard McGaffney. The proposals will be publicly opened at that time and place. Proposals shall be submitted in a sealed package, shall bear the name of the Proposer on the outside of the package and shall clearly identify the project. Proposals will be publicly opened at the time and date stipulated above; those received after the time and date stipulated above may be returned un-opened to the Proposer. Any proposal not completed as specified or missing the required proposal documents may be disqualified.
There will be a Board of Supervisors meeting, held at 1865 North Loop Pkwy, St. Augustine, Florida 32095 on Thursday, July 2, 2026, at 4:00 p.m. The Board of Supervisors will review proposals, rank and make their selection at this meeting or at the next scheduled meeting.
Any protest regarding the Project Manual, including but not limited to protests relating to the proposal notice, the proposal instructions, the proposal forms, the contract form, the scope of work, the maintenance map, the specifications, the evaluation criteria, the evaluation process, or any other issues or items relating to the Project Manual, must be filed in writing, within three (3) business days after the day of this Notice. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications, or contract documents. Additional information and requirements regarding protests are set forth in the Project Manual and the Districts Rules of Procedure, which are available from the District Manager, 250 International Pkwy., Ste. 208, Lake Mary, FL 32746, or by sending an email to howard@cddmanagers.com.
Rankings will be made based on the Evaluation Criteria contained within the Project Manual. Price will be one factor used in determining the proposal that is in the best interest of the District, but the District explicitly reserves the right to make such award to other than the lowest price proposal. The District has the right to reject all proposals and waive any technical errors, informalities or irregularities if it determines in its discretion, it is in the best interest of the District to do so. All questions relative to this project shall be directed in writing by email only to Howard McGaffney at howard@cddmanagers.com, with a copy to Mary Grace Henley at marygrace@cddlawyers.com.
Sweetwater Creek
Community Development District
Howard McGaffney,
District Manager
