City of Rome seeks proposals for Legacy Center management by April 30, 2026.

PROPOSAL ADVERTISEMENT




Sealed proposals will be received by the City Clerk of the City of Rome, New York, until 11:30 a.m. local time April 30, 2026, for the following project:




RFP-2026-011

The Legacy Center Facility Operation & Management




PROJECT DESCRIPTION

The City of Rome is seeking proposals from qualified organizations to operate and manage the Legacy Center, a recreation and community facility. Qualified organizations will have the experience, knowledge, and capability to run the day-to-day facility operations and will be responsible for scheduling and upkeep. Qualified organizations must have experience with child care management and facilities. The Legacy Center is currently under design and the selected organization will have the ability to collaborate during the design process.




PROPOSAL OPENING

Proposals will be publicly opened and read aloud at 11:30 a.m., local time, April 30, 2026 at 198 North Washington St., Rome, NY, 13440, Rome City Hall, 2 nd Floor, Council Chambers.




PROPOSAL SUBMITTAL & FORMS

All proposals must be received no later than submission deadline listed above. The City of Rome will not accept late proposal submissions. Electronic submissions are not permitted for these bidding documents. Proposal packages must be timestamped by the City Clerk’s Office. Any proposals submitted into the overnight drop box are done so at the proposer’s risk of not being timestamped or included in the proposal opening.




All proposals shall be made on any required forms furnished and shall be enclosed in a sealed envelope marked to the attention of the City Clerk as follows:




RFP-2026-011

[Proposer’s Name]




EXAMINATION OF DOCUMENTS

Proposal materials can be inspected at the following locations:

· Office of the Rome City Clerk

Rome City Hall

198 North Washington Street, Rome, NY, 13440




PROPOSAL MATERIALS

Proposals will be advertised electronically at:



·

http://www.romenewyork.com/treasurer-purchasing/

·

https://www.bidnetdirect.com/new-york/city-of-rome






PROPOSAL ADVERTISEMENT NOTES

It is the policy of the City of Rome to encourage the greatest possible participation of minority and women-owned business enterprises (MWBEs). All qualified MWBE suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination because of race, color, religion, national origin, sex, age, disability, or sexual preference.




The City of Rome reserves the right to reject any or all proposals or to accept any proposals deemed to be in its best interest.




OFFICIAL PROPOSAL HOLDERS LIST

Proposers who intend to submit a proposal must call or email to be placed on the official plan holders list.

Firms that obtain contract documents from a source other than the issuing locations must notify the City of Rome in order to be placed in the official plan holder’s list for addenda and other proposal correspondence. Proposals received from firms other than those on the official plan holder’s list will not be accepted. To be placed on the official plan holders list please contact the Department of Community and Economic Development at either (315) 339-7643 or amills@romeny.gov .




ADDENDA

The City and its representatives will not issue Addenda nor respond to questions within five (5) days prior to the scheduled proposal opening unless the stated bid date is postponed.




PRE-PROPOSAL CONFERENCE & PROJECT QUESTIONS

There will be no pre-proposal conference for this bid. All questions should be directed to:

· Matthew J. Andrews, Deputy Director of CED

Phone: (315) 339-7643

Email: mandrews@romeny.gov




BID SECURITY

None required.




Legal Date: 3/31/2026




Eric Seelig, City Clerk

Board of Estimate & Contract




Rome Sentinel Co.

Date Submitted: 3/30/26

Publish Date: 4/1/26