Sealed bids for commercial façade improvements due by May 21, 2026.

BID ADVERTISEMENT

Sealed proposals will be received by the City Clerk of the City of Rome, New York, until 11 a.m. local time May 21st, 2026, for the following project:

RFB:2026-009

PROJECT NAME: 401 N. James Street Commercial Façade Improvements

PROJECT DESCRIPTION: Commercial façade improvements to building exterior - Construction/Contracting.

BID OPENING

Bid will be publicly opened and read aloud at 11 a.m., local time, May 21st, 2026 at 198 North Washington St., Rome, NY, 13440, Rome City Hall, 2nd Floor, Council Chambers.

BID SUBMITTAL & FORMS

All bids must be received no later than the submission deadline listed above. The City of Rome will not accept late bid submissions. Electronic submissions are not permitted for these bidding documents. Bid packages must be delivered to and time stamped by the City Clerk's Office at Rome City Hall.

All bids shall be made on forms furnished and shall be enclosed in a sealed envelope marked to the attention of the City Clerk as follows:

RFB-2026-009

(Bidders Name)

EXAMINATION OF DOCUMENTS

Bid materials can be inspected at the following locations:

Office of the Rome City Clerk,

Rome City Hall

198 North Washington Street, Rome, NY, 13440

BID MATERIALS

Bids will be advertised electronically at:

http://www.romenewyork.com/treasurer-purchasing/

•

https://www.bidnetdirect.com/new-york/city-of-rome

The City of Rome is not providing paper copies of the materials for this bid.

OFFICIAL PLAN HOLDERS LIST

Bidders who intend to submit a bid must call or email to be placed on the official plan holders list. Contractors that obtain contract documents from a source other than the issuing locations must notify the City of Rome in order to be placed in the official plan holder's list, in order to receive addenda and other bid correspondence. Bids received from contractors other than those on the official plan holder's list will not be accepted. To be placed on the official plan holders list please contact the Department of Community and Economic Development at either 315-339-7644 or Gwyckoff@RomeNY.Gov ADDENDA

The City will not issue Addenda, nor will the Department of Community and Economic Development issue addenda nor respond to bidder's questions five (5) days prior to the scheduled bid opening unless stated bid date is postponed.

PRE-BID CONFERENCE & PROJECT QUESTIONS

There will be no pre-bid conference for this bid. All questions should be directed to:

Garret Wyckoff, Planner

Phone: (315) 339-7644

Gwyckoff@romeny.gov

BID SECURITY

Bids shall be accompanied by money order, certified check, or bid bond in the amount of 5% of the total bid price, payable to the City Treasurer, City of Rome, Rome New York. No bidder may withdraw their bid within forty-five (45) calendar days after the actual date of the opening thereof.

SPECIAL BID LANGUAGE

Comply with all federal contract provisions including but not limited to Equal Employment Opportunities, Debarment and Suspension, Anti Lobbying, Small and Minority-owned and Women- owned Businesses, Drug-Free Workplaces, Non-Discrimination, Federal Labor Standards.

Comply will all HUD Section 3 provisions. HUD Section 3 Code of Federal Regulation at 24 CFR 135 applies to construction contracts exceeding the $200,000 threshold. All applicable regulations must be followed if bid total exceeds the threshold.

Section 3 of the Housing and Urban Development Act of 1968 as amended, 12 U.S.C. 1701. Section 3 requires that to the greatest extent feasible, opportunities for training or employment be given to low and very low-income residents of the project area and contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low-income persons residing in the metropolitan area in which the project is located.

BID ADVERTISEMENT NOTES

It is the policy of the City of Rome to encourage the greatest possible participation of minority and women-owned business enterprises (MWBES). All qualified MWBE suppliers, contractors, and/or businesses will be afforded equal opportunity without discrimination because of race, color, religion, national origin, sex, age, disability, or sexual preference.

The City of Rome reserves the right to reject any or all proposals or to accept any proposals deemed to be in its best interest.