CITY OF PALM COAST
REQUEST FOR PROPOSAL
FOR
ENTERPRISE ASSET MANAGEMENT PLATFORM
Bid #: RFP-IT-26-53
GENERAL DESCRIPTION: The City of Palm Coast, Florida, is seeking proposals from qualified vendors to provide an Enterprise Asset Management (EAM) platform for the City of Palm Coast. The selected platform will consolidate asset tracking, work order management, preventive maintenance, inventory, and field operations across the City's utilities, public works, stormwater, parks, fleet, and other asset-intensive departments.
BID/PROPOSAL SOLICITATION DOCUMENTS: Solicitation documents are available at no-cost through the Citys Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal).
SUBMITTALS: Responses must be submitted electronically through the portal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered).
CONTACT/QUESTIONS: The Citys Budget and Procurement Office is the main point of contact for this solicitation. Specific contact information can be found in the Project Manual. Bidders/Proposers DO NOT contact any other Palm Coast staff, nor any member of the City of Palm Coast City Council, or City Manager, regarding this solicitation at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. Any questions concerning the intent, meaning and interpretations of the solicitation documents including the draft agreement, must be requested in writing through the portal at least seven (7) calendar days prior to the due date.
ADDENDA: Should revisions to the solicitation documents become necessary; the City will post addenda on the portal. Bidders/Proposers must sign, date, and return all addenda with the bid/proposal submittals. Therefore, it is recommended that Bidders/Proposers check the portal at least three (3) calendar days before both Deadline dates below to verify information regarding addenda. Failure to do so could result in rejection of the bid/proposal submittal as unresponsive.
AWARD: All submittals will be evaluated by City staff in accordance with the criteria set forth in the solicitation documents. The City reserves the right to reject all submittals, to waive any formalities, and to solicit and readvertise for new bids/proposals, or to abandon the project in its entirety.
QUESTION DEADLINE:June 1, 2026 AT 2:00 PM
PRE-BID/PROPOSAL MEETING:N/A
BID/PROPOSAL DEADLINE: June 11, 2026 AT 2:00 PM
PUBLIC OPENING:June 11, 2026 AT 2:00 PM, or shortly thereafter, at City of Palm Coast City Hall, 160 Lake Avenue, Palm Coast, Florida 32164. Attendance not required.
ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the City Human Resource Office ADA Coordinator at 386-986-3718 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid/proposal.
FOR PUBLICATION ON
WEDNESDAY, May 20, 2026
CITY OF PALM COAST
BUDGET AND
PROCUREMENT OFFICE
160 LAKE AVENUE,
PALM COAST, FL 32164
www.palmcoastgov.com
(386) 986-3730
12334708 May 20, 2026 1t
