City seeks proposals for a physical key management system and services.

RFP 25-26-212MB, PHYSICAL KEY MANAGEMENT SYSTEM & SERVICES
The City of West Palm Beach is soliciting proposals from qualified proposers to provide all labor, services, equipment, materials and supplies necessary to furnish, install & maintain a physical key management system including software, accessories and training services. Solicitation documents may be acquired electronically and free of charge by registering and logging onto the City's third party website, DemandStar at: https://network.demandstar.com/for-business. The solicitation and any addenda posted by the City on DemandStar are the only official procurement documents. The City does not post procurement solicitations on other third party sites and is not responsible for the content posted on any third party site other than DemandStar.
Time is of the essence and any proposal received after 3:00 pm, April 23, 2026, whether by mail or otherwise, will be returned unopened. Proposers are responsible for ensuring their proposal is time-stamped by Procurement personnel by the deadline. The City shall not be responsible for any delays caused by any occurrence. Proposers shall submit one (1) original, one (1) electronic version on a USB drive and five (5) copies of the Proposal in a sealed envelope, marked in the lower left-hand corner with the solicitation number, title, submittal deadline date and time.
IMPORTANT: Contact by a Proposer (or anyone representing a Proposer) regarding this RFP with the Mayor, any City Commissioner, officer, City employee, other than an employee of the West Palm Beach Procurement Division, is grounds for disqualification.
Donna Levengood, CPPO, CPPB, Procurement Official
April 10 2026
LSAR0496304